07-10-13 Health & Public Safety - Laserfiche WebLink

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modernize her department by scanning and storing more documents. Council Member Tim Scott added this would be a good thing. Council. Member Oliver Davis reminded her to put any items needed for this project in her budget. Council Member Karen L. White asked for a time line on status of the ordinance and to send this to the Clerk's office and Council Attorney. Council Member Oliver Davis asked about the code enforcement hearing officer. Assistant City Attorney Ann -Carol Nash replied that the current code enforcement officer would be used to enforce this ordinance. She didn't foresee a problem or an overabundance of work for the officer with the ordinance. They will play this by ear and will re- budget if necessary. Assistant City Attorney Ann -Carol Nash then spoke to the proposed tracking form and legal's role in the enforcing of this ordinance. Most things will start with the hiring of the police officer for the position. She mentioned that Andrea Beachkofsky will be the go to attorney for this ordinance. She discussed educating the uniform officers at roll call on this ordinance, explaining they have done this before with other ordinances. She said she should have the SOP's ready in about a month to a month and a half. She talked about preparing warning notices and remediation agreements. She mentioned about legal helping as needed. She wants the police to check the records for ownership. City Council Attorney Kathy Cekanski- Farrand mentioned that maybe one of the legal interns could do this. Ann Carol said they don't have interns all year long. Kathy said that maybe her legal intern would be able to do this. It was decided they would work this out later. Service call fees were brought up and were questioned. City Council Attorney Kathy Cekanski - Farrand said she will double check this. IT Director Keith Crain was then asked for any comment or suggestions from the IT dept. He said he is thinking of a couple of different programs on the computer that could possibly be of use, one being a GIS program posting. The police will work with IT on inputting data. City Council Attorney Kathy Cekanski - Farrand mentioned that fees and fines should be worked out with Ordinance Violations Bureau and Legal. It Director Keith Crain ended with saying IT has a supporting role to help out with information and spreadsheets and coordinating info. They can help deal with publishing and reports people may want and the web site. Council Member Tim Scott then asked about developing fill in forms on -line with no paper being involved. IT Director Keith Crain said he will think about this along with integration. City Council Attorney Kathy Cekanski - Farrand said that outreach would be an important factor. Council Member Karen L. White wants a time schedule worked out. Council Member Oliver Davis mentioned Transpo would like someone to work with them on issues with their transfer station as they have had some problems. He asked about what would be the outcome of this being a successful ordinance. The goal would be reduce calls and collect no fees or fines. Council Member Karen L. White said the committee would continue to work with everyone to refine the ordinance. She thanked everyone for coming and would like to meet again in about 3