07/09/13 Board of Public Works Minutes

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AGENDA REVIEW SESSION JULY 2 2013 204 Mr. Gilot noted there are utilities located in the easements for the new Fire Training Facility and they would have to be released by the utility companies before the Board can approve the City's easement releases. Ms. Roos suggested Mr. Mike Danch of Danch, Harper & Associates, Inc., be present for the Regular Board meeting to answer questions. - Assignment Agreement --- United Federal Credit Union Ms. Roos stated the Board has been asked to table this agreement with Union Stations Technology for the assignment of indemnity rights to United Federal Credit Union until the closing documents can be made available. Ms. Roos requested Mr. Scott Ford, Community Investment confirm this item should be tabled on Tuesday, or if the agreement will be ready by then. - Change Order — East Bank Sewer Separation, Phase 4 Mr. Toy Villa, Engineering, stated this increase in time and cost is due to encountering a larger clay pipe than expected, which didn't connect with the other pvc pipe and was falling apart. He stated they had to replace the entire 30 "x50' clay pipe with a pvc pipe. - Public Hearing — Concerning the Disposition of Real Properties Located at 4212 and 4224 Fellow Street Attorney Larry Meteiver stated the law requires that the Mayor make a recommendation to the Common Council for the disposition of property valued in excess of 550,000.00. He noted this Public Hearing is for the sale of two (2) properties associated with the Fellows Street Project that are valued at over $50,000.00. The Board is required to hold the public hearing, after which they make a recommendation to the Mayor on whether to dispose of the property and to make a recommendation to the Common Council for final approval. He noted a resolution confirming or recommending against the sale will need to be added to Tuesday's agenda for the Board's approval. Mr. Gilot questioned if bids come in for less than 90% of the property's value will this need to be done over. Mr. Meteiver confirmed it would. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 9:44 a.m. BOARD OF PUBLIC WORKS Gary A. Gilot, President D4athryn id P Relos, Member Roos, Memb Michael C. Mecham, Member Mark W. Neal, Member M. Martin, Clerk Ida k REGULAR MEETING JULY 9.2013 The Regular Meeting of the Board of Public Works was convened at 9:33 a.m. on Tuesday, July 9, 2013, by Board President Gary A. Gilot, with Board Members David P. Relos, Michael C. Mecham and Mark W. Neal present. Board Member Kathryn Roos was absent. Also present was Board Attorney Cheryl Greene. PUBLIC HEARING CONCERNING THE DISPOSITION OF REAL PROPERTIES LOCATED AT 4212 FELLOWS STREET AND 4224 FELLOWS STREET SOUTH BEND INDIANA Mr. Gilot advised that this was the date set for the Board's Public Hearing concerning the disposition of real properties located at 4212 Fellows Street and 4224 Fellows Street in South Bend, Indiana. Ms. Greene explained the City acquired the properties during an administrative hearing for the Fellows Street project. She noted the properties are no longer needed due to a change in the final plans, and the Board is required to hold a Public Hearing to dispose of the property. She added this requirement is for property no longer needed that is valued in excess of $50,000.00. She stated the Board is required to give notice of the Public Hearing under I.C. 5 -3- 1, conduct the hearing, and notify the executive of its recommendation. Ms. Greene stated the