07/09/13 Board of Public Works Minutes

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REGULAR MEETING JULY,9, 2013 212 The Board discussed the process for allowing a continual sidewalk sale. Ms. Greene stated this would need further review and suggested the Board table the request. Mr. Gilot stated he would like to forward the request to Downtown South Bend for their recommendation and to help develop a policy on sidewalk sales. He suggested they may want to regulate the types of products being sold and the length of time these businesses can operate. Mr. Neal suggested the Board set a deadline for the Board to place this request on the agenda after further review. Therefore, Mr. Neal made a motion that the Sidewalk Sale Permit Application be tabled until September 30, 2013, for further review. Mr. Relos seconded the motion which carried. SPECIAL PERMIT ---- OPERATE LONG COMBINATION VEHICLES TO AND FROM THE INDIANA TOLL ROAD — OLD DOMINION FREIGHT LINES INC. Mr. Gilot stated a Permit to Operate Long Combination Vehicles to and from the Indiana Toll Road has been submitted to the Board for approval by Old Dominion Freight Lines, Inc., 3825 William Richardson Drive for ingress and egress from William Richardson Drive to Ralph Jones Drive, west on Cleveland Road, south to St. Joseph Valley Parkway, to the Toll Road Exit No. 72, south Bend West Gate, and reverse. Mr. Gilot noted the annual permit has received favorable recommendation from the Engineering Division. Upon a motion made by Mr. Mecham, seconded by Mr. Neal and carried, the Triple Trailer Permit was approved subject to Engineering review of the pavement on the route. APPROVE CLAIMS Mr. Neal stated that a request to pay the following claims in the amounts indicated has been received by the Board; each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Name Amount of Claim Date City of South Bend $360,486.80 07/03/2013 City of South Bend $343.00 07/05/2013 City of South Bend $989,318.97 07/09/2013 City of South Bend $4,837,129.75 07/05/2013 I neretore, Mr. Neal made a motion that after review of the expenditures, the claims be approved as submitted. Mr. Mecham seconded the motion, which carried. PRIVILEGE OF THE FLOOR Ms. Kathleen Pettijean, Greening the Bend, thanked the Board for its approval of the MS4 Division to underwrite a rain barrel for Greening the Bend's auction/fundraiser. She stated she painted the barrel herself and designed it for the MS4. She requested to take a picture of the rain barrel with the Board members. ADJOURNMENT There being no further business to come before the Board, upon a motion made by Mr. Gilot, seconded by Mr. Neal and carried, the meeting adjourned at 10:41 a.m. BOARD OF PUBLIC WORKS -1-zt Gary A. Gilot, President Relos, Member Michael Mecham, Member Mark Neal, Member Li da M. Martin, Clerk