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REGULAR MEETING JUNE 11 2013 183
<br />TTEM
<br />NO.
<br />DESCRIPTION
<br />QTR
<br />UNIT
<br />TOTAL
<br />PRICE
<br />1
<br />Curb, Standard
<br />8500 Lft
<br />512.00
<br />$102,000.00
<br />2
<br />Curb, Modified Combination
<br />500 Lft
<br />$12.00
<br />$6,000.00
<br />3
<br />Curb &Gutter, Combination Type A
<br />500 Lft
<br />$12.00
<br />$6,000.00
<br />Ms. Greene noted that Rieth -Riley Construction. Co. did not submit an Acknowledgement of the
<br />Addendum. Upon a motion made by Mr. Mecham, seconded by Mr. Relos and carried, the above
<br />Quotations were referred to the Street Department for review and recommendation.
<br />....._.__.
<br />APPROVE PROCESSION — RACE THE BEND CRITERIUM
<br />Mr. Gilot informed the Board that a representative from the Spin Zone Racing group was present
<br />to answer the Board's questions about their event so he would like to take this agenda item out of
<br />order. Mr. Michael Atkins, President, Spin Zone Racing, introduced himself and asked the Board
<br />what questions they had. Ms. Roos stated the concern is their event will cut access off to
<br />downtown businesses and other events occurring on this date. She noted their route completely
<br />cuts off the main circuit through downtown. Mr. Atkins stated they have been working with the
<br />Street Departments on the route and the Street Department thinks traffic flow will be fine. He
<br />stated they were aware of the Blues and Ribs Fest occurring the same day and planned traffic
<br />flow to accommodate that event. He noted Bike Michiana had used a similar route for their
<br />event. Ms. Roos stated their event was on a Sunday, not a Saturday. Mr. Aaron Perri, Downtown
<br />South Bend., stated communication is the biggest issue that needs to be addressed. Ms. Roos
<br />questioned how many participants would be taking part in the event. Mr. Atkins stated there
<br />would be approximately three - hundred (300) plus family members, for up to five- hundred (500)
<br />people total. Ms. Roos stated last year this event was held on a Sunday and the Mayor's Office
<br />received a lot of calls complaining about blocked access. She noted with this being on a
<br />Saturday, she needed to know that the business owners support the event and the organizers have
<br />communicated with them. Mr. Perri stated DTSB has been working on communicating with the
<br />business owners. Ms. Roos asked if the public will be able to cross the race. Mr. Atkins stated
<br />yes, they will have course Martials to assist the public with crossing. Mr. Gilot stated the City of
<br />Elkhart used to have go -cart races downtown and the sponsors rented steel bridges for
<br />pedestrians to cross. He asked if they could work towards getting their sponsors to help with that
<br />same set -up. He asked also that the organizers manage a way in and out for LePeep's access in
<br />the early morning. Mr. Perri stated the owner has been working with her regular customers and
<br />has signs posted in the restaurant with the date and times the event will be occurring. Mr. Gilot
<br />made a recommendation that that the application be approved subject to communication with the
<br />downtown businesses and look for a sponsor for pedestrian bridges for future events. Ms. Roos
<br />seconded the motion, adding also subject to communicating with the organizers of the Blues and
<br />Ribs Fest on access to their event. The motion carried.
<br />AWARD BID — ONE 1 2012 OR NEWER TRACK DRIVE STUMP GRINDER 2013 PARK
<br />DEPARTMENT CAPITAL)
<br />Mr. Jeffrey Hudak, Central Services, advised the Board that on May 28, 2013, bids were
<br />received and opened for the above referenced equipment. After reviewing those bids, Mr. Hudak
<br />recommended that the Board award the bid to the lowest responsive and responsible bidder
<br />Vermeer of Indiana, Inc., 3310 West Coliseum Boulevard, Fort Wayne, Indiana 46808, in the
<br />amount of $50,740.00. Therefore, Mr. Relos made a motion that the recommendation be
<br />accepted and the bid be awarded as outlined above. Ms. Roos seconded the motion, which
<br />carried.
<br />AWARD BID — ONE 1), 2013 OR NEWER 18,000 LB FOUR WHEEL DRIVE CHASSIS
<br />WITH DUMP BED 2013 PARK DEPARTMENT CAPITAL
<br />Mr. Jeffrey Hudak, Central Services, advised the Board that on May 14, 2013, bids were
<br />received and opened for the above referenced vehicle. After reviewing those bids, Mr. Hudak
<br />recommended that the Board award the bid to the lowest responsive and responsible bidder
<br />Jordan Motors, Inc., 609 East Jefferson Boulevard, Mishawaka, Indiana 46545, in the amount of
<br />$54,177.00. Therefore, Ms. Roos made a motion that the recommendation be accepted and the
<br />bid be awarded as outlined above. Mr. Relos seconded the motion, which carried.
<br />APPROVE CHANGE ORDER NO. 2 — NORTH STATION LOW SLOPED ROOF
<br />RESTORATION — PROJECT NO, 112 -034 WATER WORKS CAPITAL
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