Opening of Proposals - Traffic Signal central management Proj No 125-051 - DLZ

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PHASE 3: Phased Implementation Planning Prioritization Strategy: DLZ will develop a prioritization matrix to identify which intersections yield the highest benefit within budget. Upgrade Plan: Outline required upgrades by location including: • Controllers • Cabinets • Detection systems • Communications and power • Identify survey and/or environmental service needs • Include traffic data collection and signal optimization modeling/implementation as part of readiness and performance optimization Phasing Strategy: Develop logical implementation phases aligned with available budget and operational constraints. Cost Estimation: Provide construction cost estimate. Schedule Development: Propose an implementation schedule through FY 2029. PHASE 4: Procurement Documentation and Technical Specifications PS&E: Prepare construction documents including, engineers estimate of probable cost and detailed technical specifications. LPA Compliance: Prepare all documents in alignment with LPA and federal procurement requirements, obtain any permits as necessary. Bid Package Support: Assist in compiling documentation for procurement and grant applications if needed. UDLZ PROJECT MANAGEMENT & QUALITY ASSURANCE Project Management Plan (PMP): Define roles, responsibilities, communication protocols, milestones, and risk management strategies. Stakeholder Coordination: Facilitate regular coordination with City staff, IT, emergency services, and regional partners as needed. Quality Assurance/Quality Control (QA/QC): Implement internal review processes for all deliverables to ensure accuracy, clarity, and conformance with City and federal standards. This comprehensive, data -driven approach ensures that the City's investment in a Central Management System yields maximum operational benefit, aligns with long-term transportation goals, and lays the foundation for future smart mobility enhancements. Our methodology emphasizes scalability, interoperability, and resilience while maintaining full compliance with LPA and federal requirements. Environmental—Do—cumentation has conducted preliminary reviews of GIS data available on the IndianaMap website, IDNR's Indiana Buildings, Bridges, and the project's design. No features anticipated to impede project development were identified. HistoricDLZ properties were noted in the project area. Qualified professional cultural subconsultant services woul• be required if the project were to require new right of way and/or impacts to previously undisturbed soils. Section 106 - Historic Properties The project proposes work types which may be approved under Category A, Item 5 of the Minor Projects Programmatic Agreement (MPPA). MPPA applicability will expedite completion of the NEPA documentation. Section 4(f) Resources No new right of way is required; therefore, no Section 4(f) uses are anticipated. Wetlands, Streams and Water Quality The project involves work within existing paved areas only. Water resource Impacts impacts are not anticipated. Threatened and Endangered Species Programmatic consultation for bat species of concern using the on-line USFWS IPaC system, which streamlines the consultation process is anticipated. A "No Effect" determination, or a "May Affect, Not Likely to Adversely Affect" determination is expected based on the project setting. Tree trimming/removal may require a seasonal tree clearing restriction. Hazardous Materials Sites While hazardous materials sites may be present within the project area, no impacts to the project are anticipated based on the minor nature of the proposed traffic signal upgrade construction. CE Document I A Programmatic Categorical Exclusion (PCE) is anticipated for this project. City of South Bend I Traffic Signal Central Management System 15