Opening of Proposals - Traffic Signal central management Proj No 125-051 - DLZ

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PROJECT UNDERSTANDING & APPROACH PROJECT UNDERSTANDING The City of South Bend is seeking to modernize its traffic signal infrastructure and install a Central Management System (CMS) capable of supporting advanced Intelligent Transportation System (ITS) functionalities. This system will be evaluated for support of adaptive signal control, real-time monitoring, vehicle -to -infrastructure (V21) communications, emergency vehicle preemption, and AI -driven traffic optimization. The project is intended to maximize the benefit of a $2.5M federal investment by identifying high -impact intersections, assessing CMS readiness, and developing a robust, future -proof, phased deployment plan that integrates seamlessly with existing infrastructure and supports all travel modes. The CMS will need to be compatible with Econolite controllers, which are widely used in the City's existing infrastructure. No CMS is currently in use, though the City has previously conducted field demonstrations with Kinetics and Centracs platforms. Integration with other jurisdictions (e.g., St. Joseph County or the State of Indiana) is a potential long-term goal but not within the scope of this project. PROJECT OBJECTIVES • Develop an inventory of existing traffic signal assets • Assess CMS readiness of -20 signalized intersections • Identify communication gaps and infrastructure upgrade needs • Evaluate the City's fiber network and integration needs • Evaluate modern CMS platforms (cloud/on-premises) • Provide cost -benefit analyses for CMS platforms • Recommend a scalable, cyber-resilient CMS platform • Provide/Develop technical specifications for CMS hardware/software Develop a phased implementation and procurement plan Provide construction documents, including specifications and cost estimates Plan for post -implementation metrics, training, and support PROJECT PHASES & APPROACH PHASE 1: Project Initiation and Data Collection Kickoff Meeting: Align project goals, schedules, data needs, and communication protocols with City staff and stakeholders. Document Review: Gather and analyze all available data on the City's current signal inventory, fiber network maps, as-builts, controller types, detection systems, and cabinet configurations. Field Inventory and Validation: Perform site visits to verify existing conditions at all 20 intersections, focusing on: • Controller make/model • Cabinet space/condition • Detection infrastructure (vehicle, bicycle, pedestrian) • Communication capabilities (fiber, wireless) • Power supply and surge protection • Conduit and spare capacity • Sightline obstructions for CCTV Camera installation • Pedestrian push buttons and ramps (may require non-complex curb ramp replacements) • Obtain topographic survey for any identified ADA ramp design locations PHASE 2: CMS Needs Assessment and Platform Evaluation • Needs Analysis: Define functional requirements based on City goals including: • Adaptive signal control • Emergency vehicle preemption • Transit signal priority Real-time incident and near -miss detection • Central dashboard visualization and operational insights • Evaluate all CMS platform options (e.g., Kinetics, Centracs, others) objectively without vendor bias. The vendor will not be part of the consulting team. • Evaluate cloud -based, web -based, and on -premises platforms. The consultant will present: • Technical and infrastructure requirements • Cybersecurity and data management needs • Lifecycle cost comparison • On -premises feasibility including server needs (if on -premises is preferred, the City will explore server procurement in the project) • DLZ will analyze the City's existing fiber infrastructure to determine capacity, condition, and integration capability. UDLZCity of South Bend I Traffic Signal Central Management System 14