Award Bid - South Well Field WTP Improvements - Bid Package 2 Div B Proj No 117-059A - C&E Excavating

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INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIV. OF ENGINEERING & DIV. OF WATER TO: Members of the Board of Public Works Michael Schmidt, Assistant City Attorney Public Works Hillary Horvath, Clerk of the Board of Public Works FROM: Jacob M. Klosinski, P.E., Assistant City Engineer SUBJECT: Agenda Request — Bid Award South Well Field, Water Treatment Plant, and Distribution System Improvements — Bid Package 2 Division B Project No. 117-059A / DFO PROJ00000082 DATE: June 27, 2025 The Board of Public Works received and opened public bids for the subject project at its Regular Meeting on April 22, 2025. The Department of Public Works, Division of Engineering, Division of Water Works, and Donohue & Associates (Engineer of Record) have reviewed the bids, and the bid prices ranked as follows: BASE BID - BID PACKAGE 2 DIVISION B BIDDER BASE BID 1. C&E Excavating, Inc. $936,674.00 2. Sel e Construction Company, Inc. $1,015,000.00 3. HRP Construction, Inc. $1,232,495.70 Bid Assessment: Donohue & Associates provided a Bid Review of the subject bids, and all bidders appeared to submit complete bids. All bidders have completed projects for the City of South Bend, and Public Works has employed each of the contractors on previous projects, we are aware of their work products and all are qualified to complete the work. This project has a Minority Business Enterprise (MBE) Utilization Goal of 1.18% and a Women Business Enterprise (WBE) Utilization Goal of 4.46%. The lowest bidder, C&E Excavating, Inc., provided an MBE Utilization Plan with 5.00% participation and a WBE Utilization Plan with 0.36% participation, in total approximately $51,198 of their Base Bid price. Review of C&E Excavating, Inc.'s MBE and WBE good faith efforts suggest that good faith efforts to contact and obtain quotations for subcontractor work were made, but some of the MBE and WBE contractors were either too busy with current workloads to commit to the project or unable to supply a price for use at the time of bid. Selge Construction Company, Inc. provided an MBE Utilization Plan with 1.18% participation and a WBE Utilization Plan with 4.53% participation, in total approximately $58,000 of their Base Bid price.