05132025 Board of Public Works Meeting Minutes

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AGENDA REVIEW SESSION MAY 8, 2025 100 The Agenda Review Session of the Board of Public Works was convened at 10:38 a.m. on May 8, 2025, by Board President Elizabeth A. Maradik, Vice President Joseph Molnar (not present), and Board Members Gary Gilot, Murray Miller (virtual), Breana Micou, and Board Attorney Michael Schmidt present. The Board of Public Works Acting Clerk, Hillary Horvath, presented the Board with a proposed agenda of items presented by the public and by City Staff. AGENDA REVIEW SESSION ACTION ITEMS APPROVAL OF REQUEST TO REJECT BIDS/QUOTATIONS — SOUTH WELL FIELD WATER TREATMENT PLANT AND DISTRIBUTION SYSTEM IMPROVEMENTS — BID PACKAGE 2 — DIVISION A — PROJECT NO. 117-059A In a memorandum to the Board, Jacob Klosinski, requested permission to reject all bids for the above referenced project due to incomplete bid. Therefore, upon a motion made by Murray Miller, seconded by Breana Micou and carried by roll call, the above request was approved. APPROVAL OF AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA The following acreements/contracts/nronosals/addenda were submitted to the Board for annroval: Type Business Description Amount/ Motion/ Funding Second Ratify Slatile Roofing Ratify Emergency $196,812 Miller/Micou Emergency and Contract to Patch Large (PR-00040904) Contract Restoration, Holes in the State Theater Inc. Roof Project No. 125-030 Attorney Schmidt noted the property has only come into the City's possession since the start of May. The property's issues existed prior to the transfer of ownership to the City but are working diligently to address the emergency conditions of the property. Mr. Gilot asked if the scope not only addressed the repairs to the building to prevent more leaks but also protected the building's fagade. Engineer Zach Hurst stated that future work and bid packages are being prepared and will include an architect, brick masonry, windows, and ceilings, but at this time, the focus is to stop the leaks. Mr. Hurst stated they hoped to get the bid packages out before winter. Board members discussed the following item(s) from the agenda. AGREEMENTS/CONTRACT S/PROPOSALS/ADDENDA Assistant City Engineer Jacob Klosinski was present to discuss item 13.J: Ratify Emergency Repair - Emergency Sewer Repair at Woodward Ave. and California Ave. Intersection with HRP Construction Inc. Engineer Klosinski stated this was a brick sewer on California Ave and Woodward Ave. that collapsed and there was a basement that backed up and HRP came in to help replace the manhole structure and bypass pumping. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA Assistant City Engineer Jacob Klosinski was present to discuss item 13.K: Ratify Emergency Repair — Emergency Sewer Repair at Western Ave. and Chapin St. Intersection with Selge Construction Co, Inc. Engineer Klosinski stated this was a brick sewer on Western Ave. and Chapin St. This was a result of a fiber optic cable from a private utility company that had worked through a thirty (30) inch brick sewer and at some point should be resulting in a damage claim with the company to recoup the cost of the emergency work done by Selge and for City staffs' time. Mr. Gilot asked if we have any sort of "no-fault" with any of the major companies like I&M or NIPSCO that doesn't apply to fiber. Engineer Klosinski, and Attorney Schmidt both did not know of such an agreement. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA Mr. Gilot asked about the scope for Item 13.A: Amendment No. 3 to Professional Services Agreement — Addition of Full Design for the Extension of Western Ave. and Signal Modifications at the Intersection of Western Ave and MLK for the Riverfront West Urban Neighborhood Development with Lochmueller Group, Inc. Engineer Charlie Brach stated that this was for extending Western Ave. into Riverfront West to meet Fellows where we are going to extend Fellows from the North and intersection improvements