Reject Bid & Re-Advertise - South Well Field WTP Improvements - Bid Package 2 Div A Proj No 117-059A - R Yoder

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INTER-OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIV. OF ENGINEERING & DIV. OF WATER TO: Members of the Board of Public Works Michael Schmidt, Assistant City Attorney Public Works Theresa Heffner, Clerk of the Board of Public Works FROM: Jacob M. Klosinski, P.E., Assistant City Engineer SUBJECT: Agenda Req. – Reject Bid Package #2 Division A Bid (Non-responsive) Agenda Req. – Request to Re-Advertise Bid Package #2 Division A South Well Field, Water Treatment Plant, and Distribution System Improvements – Bid Package 2 Division A Project No. 117-059A / DFO PROJ00000082 DATE: May 1, 2025 The Board of Public Works received public bids for the subject project at its Regular Meeting on April 22, 2025. The Department of Public Works, Division of Engineering and Division of Water Works reviewed the bids for Project No. 117-059A South Well Field, Water Treatment Plant, and Distribution System Improvements – Bid Package 2, Division A. The four bids Ranked as follows: BIDDER BASE BID DIVISION A R. Yoder Construction (Nappanee, IN)Incomplete Bid C&E Excavating (Elkhart, IN)No Bid HRP Construction, Inc. (South Bend, IN) No Bid Selge Construction Co., Inc. (Niles, MI) No Bid Bid Opening Notes: R.Yoder Construction’s Bid Package 2 receipt was acknowledged at the Board Meeting. No pricing information was clearly provided during the Bid Opening except on an M/WBE Form that listed a bid price amount of $5,159,605.00. Upon the Division of Engineering’s review of the Bid Package 2 documents and contacting by R. Yoder Construction via telephone, it was determined that R. Yoder Construction’s Bid Package 2 was incomplete and non-responsive. R.Yoder confirmed via telephone that they did not included the correct pricing or attachments for Bid Package #2 Division A and noted that the bid price included on the M/WBE form was intended for Bid Package #1. Recommendations: Reject Bid(s) for Bid Package 2 Division A and Approval to Re-Advertise Bid Package 2 Division A