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REGULAR MEETING MARCH 11, 2025 45
<br />
<br />
<br />Molnar asked for an update at a future agenda review session to determine if the applications were
<br />sufficient.
<br />
<br />AWARD BID AND APPROVE CONTRACT – POTAWATOMI PARK IMPROVEMENTS –
<br />POOL HOUSE DEMOLITION – PROJECT NO. 124-023A (PR-00038793)
<br />Leslie Biek, Engineering, advised the Board that on February 25, 2025, bids were received and
<br />opened for the above referenced project. After reviewing those bids, Ms. Biek recommended that
<br />the Board award the contract to the lowest responsive and responsible bidder, Green Demolition
<br />Contractors, Inc., in the amount of $210,900, Base Bid Plus Alternate. Therefore, VP Molnar made
<br />a motion that the recommendation be accepted, and the bid be awarded, and the contract approved
<br />as outlined above. Mr. Miller seconded the motion, which carried by roll call.
<br />
<br />AWARD QUOTATION AND APPROVE CONTRACT – 2025 TREE REMOVAL – PROJECT
<br />NO. 125-018 (PR-00039390)
<br />Gemma Station, Engineering, advised the Board that on March 25, 2025, quotations were received
<br />and opened for the above referenced project. After reviewing those quotations, Ms. Staton
<br />recommended that the Board award the contract to the lowest responsive and responsible quoter,
<br />Gallegos Tree Service, in the amount of $16,752. Attorney Schmidt noted that Gallegos Tree
<br />Service was the lowest quote but when they submitted the Affidavit, it was signed but not
<br />notarized. It was determined that there was no record to suggest that their lack of notarization
<br />impacted the dollar amount or gave them a competitive advantage over any other quoters. He also
<br />noted that we now have a notarized affidavit for them in the file. Therefore, VP Molnar made a
<br />motion that the recommendation be accepted, and the quotation be awarded, and the contract
<br />approved as outlined above. Mr. Miller seconded the motion, which carried by roll call.
<br />
<br />APPROVE CHANGE ORDER NO. 1 – BEACON HEALTH PARKING LOT – PROJECT NO.
<br />123-076A (PO-0036234)
<br />President Maradik advised that Zach Hurst, Engineering, has submitted change order number 1 on
<br />behalf of Indiana Earth, indicating the contract amount be increased by $200,000 for a new contract
<br />sum, including this change order, in the amount of $2,567,090. Upon a motion made by VP
<br />Molnar, seconded by Mr. Miller and carried by roll call, the change order was approved.
<br />
<br />APPROVE PROJECT COMPLETION AFFIDAVIT – WAYFINDING SIGNAGE PROGRAM,
<br />PHASE 3 – PROJECT NO. 123-013 (PO-0029007)
<br />President Maradik advised that Kyle Ludlow, Engineering, has submitted the project completion
<br />affidavit on behalf of Geograph Industries, Inc., for the above referenced project, indicating a final
<br />cost of $187,234. Upon a motion made by VP Molnar, seconded by Mr. Miller and carried by roll
<br />call, the project completion affidavit was approved.
<br />
<br />APPROVE TITLE SHEETS – EDISON ROAD GRAVITY SEWER AND ROADWAY
<br />REPLACEMENT (EAST OF LARRISON ROAD – ST. JOSEPH COUNTY)
<br />Mr. Jacob Klosinski, Engineering, advised that a title sheet for the above referenced project was
<br />being presented at this time for execution. Upon a motion made by VP Molnar, seconded by Mr.
<br />Miller and carried by roll call, the above referenced title sheet was approved and signed.
<br />
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TWO (2)
<br />TITLE SHEETS – SOUTH WELL FIELD WATER TREATMENT PLANT AND
<br />DISTRIBUTION – PROJECT NO. 117-059A
<br />In a memorandum to the Board, Jacob Klosinski, Engineering, requested permission to advertise
<br />for the receipt of bids for the above referenced project. Also presented at this time for approval
<br />and execution was the title sheet. Upon a motion made by VP Molnar, seconded by Mr. Miller and
<br />carried by roll call, the above request to advertise was approved, and the title sheets were approved
<br />and signed.
<br />
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE
<br />SHEET – WASTEWATER TREATMENT PLANT (WAS) THICKENING IMPROVEMENTS
<br />– PROJECT NO. 123-031B
<br />In a memorandum to the Board, Jacob Klosinski, Engineering, requested permission to advertise
<br />for the receipt of bids for the above referenced project. Also presented at this time for approval
<br />and execution was the title sheet. Upon a motion made by VP Molnar, seconded by Mr. Miller and
<br />carried by roll call, the above request to advertise was approved, and the title sheet was approved
<br />subject to obtaining the City Engineer’s signature.
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