Amending Chapter 2 new Article 7 Entitled Budgetary Procedures

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(b) The Cost Center Narratives shall be in the following four -part format: 1.) "Form 1" entitled "!Narrative" shall be available from the office of the City Clerk. Information required includes a listing of goals and programs for each cost center. 2.) "Form 2" entitled "Budget History" shall be available from the office of the City Clerk. Information required of each Cost Center includes a listing of:cash balances from the previous year; line -item transfers within sixty (60) days of the end of the previous calendar year; a listing of a breakdown of services contractual for the previous year; unfilled positions; and reclassification information. 3.) "Form 3" entitled "New Program /Position Request" shall be available from the office of the City Clerk. Information required includes a listing of goals, description, and requested budget. 4.) "Form 4" entitled "Line -Item Detail" shall be prepared in the following manner by each Cost Center: (I) The account number, account description, and requested budget shall be included for each line -item with a detailed narrative description of the proposed uses of such funds. (II) A Personnel Organization Chart for the present and proposed calendar years shall be attached identifying all positions, whether such positions are full or part -time, and job duties for each position. Sec. 2 -89 Duties of the Personnel and Finance Committee (a) In addition to the present statutory duties, it shall be the duty of the Personnel and Finance Committee of the Common Council to review the Proposed Budget and Cost Center Narratives. (b) The Chairman of the Committee shall schedule meetings with the Department and /or Bureau heads of each Cost Center upon receiving the budgetary material. Sec. 2 -90. Statutory Budget Procedures The Common Council and City Administration shall follow all other statutory requirements regarding budget preparation as set forth by the Indiana Code, as amended, and regulations of the State Board of Accounts. Sec. 2 -91. Resolution Required For Special Positions/ Notification of Reclassifications (a) No position may be created for an employee, whether full or part -time, after the budget has been approved unless a Resolution is adopted by the Common Council approving such new position(s) for that budget year. (b) The City Controller shall give written notice to the Common Council of all employee reclassifications. Said notification must be given at least forty -eight (48) hours before it takes effect and should identify the funding source and reason for the reclassification(s). -3-