Amending Chapter 2 Establishing Executive Departments & Administrative Provisions

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(c) A department head may establish, abolish, or consoli- date offices, divisions and bureaus within his department to permit the proper and efficient operation of that department, subject to availability of appropriated funds within the department and the approval by the Mayor. (d) A department head may supervise and coordinate the boards, commissions, authorities, departments, offices, divisions and bureaus within his department except where prohibited by state law. (e) No department head may delegate his duty to administer and supervise his department, to issue rules or regulations as prescribed by law, or to have the ultimate responsibility for the proper performance of the duties and functions vested in his department. (f) Each department shall exercise such powers and perform such duties and functions as are prescribed by law and as are directed by the Mayor. Section 2 -21. Rules and Regulations (a) "Rule" shall refer to the management of the internal administration of an executive department or agency, and "regulation" shall refer to imposition of a department or agency's power on the public. (b) In concert with the Law Department, each department head may prescribe and promulgate such rules as are necessary to the proper administration of the department, the conduct of its officers and employees, the distribution and performance of its duties and functions, and the custody, use, and preservation of its records, papers, and property. In addition, in concert with the Law Department and subject to approval of the Mayor, each department head may promulgate such regulations as are authorized by law. (c) A department head may amend, revise or repeal any rule or regulation, subject to approval by the Mayor. (d) All regulations and any amendment, revision or repeal thereof shall be in writing and filed with the City Clerk. Section 2 -22. Annual Reports The director of each department and the presiding officer of each executive board, commission and authority shall prepare and submit to the Mayor and the Council by May 1st of each year, a report of the functions, projects and activities of each department, board, commission or authority for the preceding fiscal year. Section 2 -23. Funding from Other Sources (a) The City, through its departments, agencies, boards, and commissions, is encouraged to secure funding from State, Federal and private sources to further the effective and efficient operation of its functions. (b) Prior approval of the Mayor is required for participa- tion in or contracting for participation in programs funded by private, state or federal funds. (c) When Common Council approval is not required for application to private, state or federally funded programs, a summary for any application made shall be submitted to the Council by the applicant. (d) All departments, agencies, boards, and commissions of the City receiving funds pursuant to this section shall file with the Council during the funding period annual reports detailing how the moneys have been spent and obligated. (e) Nothing in this section shall be construed to apply to the submittal of forms required in connection with receiving motor vehicle highway excise tax funds, cigarette excise tax funds, 3