Opening of Proposals - CMc for Madison Lifestyle New Parking Garage Proj No 123-074 - Garmong

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10City of South Bend - Madison Lifestyle District Phase I Parking Garage CMc Submitted by: Garmong Construction PROJECT APPROACHPROJECT APPROACHPROJECT APPROACH This process can be completed in 10-20 days to draft, review, and resolve the contract. After that process, the agreement would be ready to be approved in a public meeting as State Statute requires. PRE-QUALIFYING FIRST TIER SUBCONTRACTORS > Indiana Code 5-32 allows for the prequalification of subcontractors; however, it does not require it as an absolute, meaning we can pick and choose which packages we want to prequalify subcontractors. Prequalification must be a balance of limiting subcontractors to those who possess the desired qualifications versus not being too specific and limiting competitive bidding. There are many reasons to prequalify subcontractors for a particular bid package: safety, quality, ability to provide specific technologies, etc. Take for instance, a concrete package. This type of work can be performed by an abundance of subcontractors that are more than qualified. Therefore, we would not want to limit the competitive nature of pricing this work by precluding anyone from bidding. Safety and quality can be managed from the field as work progresses, and there’s no specific technology that only a particular subcontractor can provide. On the other hand, for a building controls scope of work, we may want to prequalify subcontractors that can provide a specific manufacturer that would connect to an existing system. There are many reasons to prequalify subcontractors; therefore, it will be imperative that we work with the City of South Bend to understand their needs and desired outcomes from each bid package to apply prequalification standards to each bid package correctly. BID COVERAGE > Creating appropriate bid packages is one of the more critical steps in assuring participation and competition in the public bid process. Garmong has refined its process of bid package creation over the years, utilizing vast amounts of bid results and subcontractor feedback to “right-size” each package. Our approach begins with thinking about the project as though we were a bidder. Next, we ask ourselves how busy the market is? Is this work attractive? Are there bidders willing to satisfy the additional requirements of Indiana public bidding statutes? Garmong is well-versed in public bidding laws and the relationship between IC 5-32 and IC 36-1-12. We will tailor the bid packages to promote regional contractor involvement, which will ultimately increase the competitive nature of the bidding process. Our staff is trained to “fill the gaps” in the contract documents by writing detailed scopes of work that avoid overlaps between bid packages. This minimizes change orders later for missed scope items and avoids costly “double buys.” In addition, our detailed scopes of work will eliminate the need to have the design team prepare separate documents for each bid package and afford us the flexibility to work within the State of Indiana’s purchasing guidelines. After the bidding process has concluded, and with the consent of the City of South Bend, the apparent low and responsible bidders are invited in for post- bid review meetings. The purpose of the conference is to review the project in detail with each selected firm to ensure that they have all of the work covered; the schedule is accounted for; all work rules and local ordinances are recognized, and to assess if the bidder’s price warrants the use of a performance and payment bond. Each scope of work will undergo this type of detailed scrutiny to satisfy all stakeholders of the apparent low bidder’s capacity to fulfill the requirements of the contract documents.