Opening of Proposals - Olive WTP Solar GESC Proj No 124-050 - Ameresco Inc

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AMERESCO Energy Solutions G G r�m For Every Need 1. Determine All Deliverables Within The Project 2. Create A Master Schedule Of All Deliverables 3. Create A Chain Of Command For Each Deliverable 4. Develop Internal/ External Reporting Schedules The potential for schedule delays will be constantly monitored with immediate and appropriate mitigation actions taken by project management. The phased schedule will be structured to minimize the potential for delays; however, should an unavoidable delay occur, Ameresco and its subcontractors will work closely with our team and City staff to determine the best course of action, and when necessary, a revised schedule will be developed and proposed. Our primary strategy is to develop a schedule and operational approach that will not interfere with daily operations of the facility. A preliminary schedule is included below based on a January 14t" selection. The schedule will be refined with the City. • January 14, 2025: ESCO Selection by Board of Works • January 20, 2025 - February 14, 2025: Discuss energy conservation measures, minority and women owned business goals, project completion goals, and Execute Guaranteed Energy Savings Contract • February 17, 2025 - March 14, 2025: Interconnection Level Design & Application • March 17, 2025 — May 9, 2025: Permit Level Design, Application, & Approval • May 12, 2025 — August 1, 2025: Major Equipment Procurement • June 7, 2025: Interconnection Approval • August 4, 2025 — September 26, 2025: On -Site Mobilization and Construction • September 29, 2025 — October 17, 2025: System Commissioning, Interconnection, Training, & Closeout After project completion, Ameresco provide a one year workmanship warranty for the project. Maintenance on the system is relatively low, though annual preventative maintenance checks are recommended. This can be performed by the City, Ameresco or a third party. Project Performance I Subcontracting Ameresco is responsible for the management of ALL activities before, during, and after installation. Ameresco self - performs energy analysis, building audits, scope development, preliminary design, savings calculations, project management, and measurement and verification with support from MBE/WBE partners. Ameresco subcontracts installation work and final design work. Subcontractors will report directly to Ameresco and will have limited interaction with the Owner. Ameresco will conduct separate meetings with subcontractors weekly or bi-weekly to prepare for upcoming work and review construction status and performance. All subcontractors, utility and equipment suppliers, and any personnel will be held accountable for maintaining the same contract provisions and requirements required of Ameresco. This includes supplying evidence of an existing and functioning Quality Control and Safety Program. Local & Diverse Workforce I City Ordinance 14.5 Ameresco's practices align well with South Bend's values and City Ordinance 14.5 pursuit of diversity in project work. Ameresco has met or exceeded all MBE/WBE goals in over $525M of lower great lakes -area projects in the last 24 years. Ameresco understands the importance of the City's goals for MBE/WBE participation because we take pride in promoting and encouraging the economic development of disadvantaged business enterprises in our projects. To that end, we have engaged with local subcontractors, including engineering firms and fencing contractors, for this project at the Olive WTP and will finalize utilization of MBE/WBE contractors, suppliers, and consultants upon selection. Furthermore, Ameresco will be diligent in its tracking of participation from MBE/WBE certified firms. City of South Bend, IN I Department of Public Works I RFQ Guaranteed Energy Savings Contract