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REGULAR MEETING NOVEMBER 12, 2024 237
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<br />AWARD BID AND APPROVE CONTRACT – SOUTH BEND CITY HALL RENOVATION –
<br />PROJECT NO. 124-001 (PR-00036764)
<br />Rebecca Plantz, Engineering, advised the Board that on October 22, 2024, bids were received and
<br />opened for the above referenced project. After reviewing those bids, Ms. Plantz recommended that
<br />the Board award the contract to the lowest responsive and responsible bidder, Larson-Danielson
<br />Construction Co., Inc., in the amount of $7,327,000, base bid plus alternate six (6). Therefore, VP
<br />Molnar made a motion that the recommendation be accepted, and the bid be awarded, and the
<br />contract approved as outlined above. Ms. Micou seconded the motion, which carried by roll call.
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<br />APPROVAL OF REQUEST TO REJECT BIDS/QUOTATIONS AND RE-ADVERTISE –
<br />MOMENTUM TIF PROJECT – SITE WORK – PROJECT NO. 124-018 (PR-00036154)
<br />In a memorandum to the Board, Zach Hurst, requested permission to reject all bids for the above
<br />referenced project due to Bids exceeded available budget and asked to re-advertise. Therefore,
<br />upon a motion made by VP Molnar, seconded by Ms. Micou and carried by roll call, the above
<br />request was approved.
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<br />APPROVE CHANGE ORDER NO. 2 (FINAL) – LIBERTY TOWER TIF PROJECT- PARKING
<br />GARAGE – PROJECT NO. 123-054R (PO-0029080)
<br />President Maradik advised that Zach Hurst, Engineering, has submitted change order number 2 &
<br />final on behalf of RAM Construction Services of Michigan, Inc., indicating the contract amount
<br />be increased by $30,950 for a new contract sum, including this change order, in the amount of
<br />$1,599,908.75 and an additional sixty (60) days with a new completion date of October 30,2024.
<br />Attorney Schmidt noted for the Board that Change Order #1 exceeded the twenty percent (20%)
<br />threshold. The law looks at that and removes the change order from the actual scope of the project,
<br />so the percentage of increase as far as the law is concerned on this is actually just the one point
<br />nine seven percent (1.97%) that's being asked of the Board to increase right now. Upon a motion
<br />made by VP Molnar, seconded by Ms. Micou and carried by roll call, the change order was
<br />approved.
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<br />APPROVE CHANGE ORDER NO. 1 (FINAL) – DREWERY’S BREWERY CLEANUP,
<br />PHASE I – PROJECT NO. 119-031C (PO-0030582)
<br />President Maradik advised that Zach Hurst, Engineering, has submitted change order number 1 &
<br />final on behalf of Indiana Earth, Inc., indicating the contract amount be decreased by $42,572.17
<br />for a new contract sum, including this change order, in the amount of $490,400 and an additional
<br />thirty-eight (38) days with a new completion date of September 9, 2024. Upon a motion made by
<br />VP Molnar, seconded by Ms. Micou and carried by roll call, the change order was approved.
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<br />APPROVE CHANGE ORDER NO. 2 – DEMOLITION OF SOUTH BEND MEDICAL
<br />FOUNDATION – PROJECT NO. 123-076 (PO-0031911)
<br />President Maradik advised that Zach Hurst, Engineering, has submitted change order number 2 on
<br />behalf of The MRD Group, Inc., indicating the contract amount be increased by $36,000 for a new
<br />contract sum, including this change order, in the amount of $1,838,562.50. Upon a motion made
<br />by VP Molnar, seconded by Ms. Micou and carried by roll call, the change order was approved.
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<br />APPROVE CHANGE ORDER NO. 6 (FINAL) – FIRE STATION 8 REPLACEMENT –
<br />PROJECT NO. 122-034 (PO-0026318)
<br />President Maradik advised that Zach Hurst, Engineering, has submitted change order number 6
<br />and Final on behalf of R Yoder Construction, Inc., indicating the contract amount be increased by
<br />$32,807 for a new contract sum, including this change order, in the amount of $4,087,535.70.
<br />Upon a motion made by VP Molnar, seconded by Ms. Micou and carried by roll call, the change
<br />order was approved.
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<br />APPROVE PROJECT COMPLETION AFFIDAVIT – NEIGHBORHOOD
<br />INFRASTRUCTURE = FORD ST. & WALNUT ST. INTERSECTION – PROJECT NO. 121-
<br />048C (PO-0020878)
<br />President Maradik advised that Kyle Ludlow, Engineering, has submitted the project completion
<br />affidavit on behalf of Milestone Contractors, North, Inc., for the above referenced project,
<br />indicating a final cost of $467,264.65. Upon a motion made by VP Molnar, seconded by Ms. Micou
<br />and carried by roll call, the project completion affidavit was approved.
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