10222024 Board of Public Works Meeting

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AGENDA REVIEW SESSION OCTOBER 17, 2024 220 The Agenda Review Session of the Board of Public Works was convened at 10:30 a.m. on October 17, 2024, by Board President Elizabeth A. Maradik, Vice President Joseph Molnar (not present), and Board Members Gary Gilot, Murray Miller, Briana Micou (not present), and Board Attorney Michael Schmidt present. The Board of Public Works Clerk, Theresa Heffner, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from the agenda. OPENING OF BIDS Murray Miller asked for details regarding the roof membrane for item 2. C.: Department of Public Works Service Center Roofing Replacement. He asked if the membrane was specific to one (1) manufacture versus Tri-Polymer Allow (TPA) and thermoplastic polyolefin (TPO). Project Engineer Lydia Abreha explained that the specifications didn't have a specific manufacturer and it allowed for contractors to submit any alternate manufacturers if they felt so. She did issue an addendum to make sure that there's an alternate for TPO and TPA. OPENING OF OUOTATIONS Gary Gilot asked about item 3. A.: 2024 Electric Vehicle Supply Equipment. He noted that earlier we offered free charging but wondered if the equipment will become a metered service to people in the future. Director of Public Works Eric Horvath explained that the city did an electric vehicle study to show where these charging locations should be in the future and they programmed it in so that all these can be converted to being able to charge money at a future date. Mr. Gilot stated that to facilitate market penetration he is fine with it being free, but long term it makes sense to start charging for the electric. REQUEST TO ADVERTISE FOR THE RECEIPT OF QUALIFICATIONS Mr. Gilot asked which well fields or properties would be involved in item 8. A.: Division of Water Solar Guaranteed Energy Savings Contract. Director Horvath explained that they are doing one (1) for the wastewater plant which is on the West side of the road, kind of by the digesters there on that open land and then we are looking at Olive St. for the water side, which will be that open area. He noted there are pole barn buildings where we store equipment and then there is wells along there. There is that whole open field that will accommodate close to half a megawatt of solar. We have left it open incase there are creative ideas by the energy savings companies, but we are anticipating that open field. Mr. Gilot asked if it would be a combination of water and wastewater capital. Director Horvath stated that they have already done the wastewater one (1), so this is just for water. AGREEMENTS/CONTRACTS/PROPOSALS/ADDENDA Mr. Gilot asked if item 10. A.: Amendment No. 4 to Owner Engineering Agreement with RATIO Architects, LLC was a change from what RATIO was originally asked to do. Project Manager Patrick Sherman advised that there was a space on the 1 st floor that was originally going to be used as a tenant space and VPA, with the help of Martin Curtis, Former Dean of the Ernestine Raclin School of the Arts at Indiana University South Bend, wanted to use the facility more to develop equity in the arts program. He stated they are going to convert that tenants space into a programming space for them. He clarified that the amendment is for RATIO to redevelop that space, including all the finishes, and that's going to be required. There's also going to be some offices going in the back for them as well. The Board can expect in the future that there will be a change order to add some scope to the project, but this project is funded. AGREEMENT/CONTRACT/PROPOSALS/ADDENDA President Maradik noted for the Board items 10. F., 10. G., 10.H., Open Market Contracts for 619- 621 Sherman Ave. TIF Project — Foundation Installation for New Duplex on Near Northwest Side. She wanted to bring them to the Board's attention because they have had discussions before about open market contracts. Attorney Schmidt advised that the city did go out to solicit quotes but didn't receive any quotes back. Since they're all under the appropriate dollar threshold, which he believed to be $50,000, it does allow flexibility to go out to open market when under the statute. The policy behind that is