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City of South Bend, IN – Department of Public Works <br />RFQ Response: Guaranteed Energy Savings Contract <br /> Page | 12 <br />gaining value for our customers through our equipment and subcontractor procurement <br />strategies. We use several strategies described below to maximize opportunities for small and/or <br />diverse entities to participate in our projects and support the local economy. <br />• Ensure procurement packages are structured to address minority-owned business <br />concerns and enable those businesses to participate to the maximum extent possible. <br />• Assure the inclusion of SBES and related business concerns in all solicitations for <br />products or services for which they can provide. <br />• Review solicitations to remove statements or clauses that may tend to restrict or prohibit <br />SBES or related business participation. <br />• Manage engagement of sourcing efforts to ensure sourcing teams actively seek the <br />involvement of small, diverse, and local suppliers in their outsourcing efforts. <br />• Participate in outreach activities and events to identify diverse suppliers and vendors. <br />• Work with local advocacy organizations to find and promote the use of small businesses. <br />• Ensure collaboration with external resources, vendors, suppliers, and customers to <br />develop small business solutions. <br /> <br />COMMUNICATION LINES AND PROJECT MEETINGS <br />Mandatory project progress meetings will be held regularly throughout the project. Progress <br />meetings are essential in identifying and solving problems and conflicts and are imperative to <br />keeping the project plan current. Meeting minutes will be drafted and circulated after each <br />meeting to ensure all stakeholders are informed of project progress and issues. The graphic <br />below illustrates our typical project communication.