Opening of Proposals - WWTP Solar Guaranteed Energy Savings Contract Proj. No. 124-015 - Ameresco

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11 Energy Solutions For Every Need City of South Bend, IN RFQ Guaranteed Energy Savings Contract Department of Public Works Ameresco can also expand this to include outreach to other facility personnel or public to make them aware of the projects and their impacts. We have done so for students, teachers, and facility personnel on previous projects. Scheduling | Customized to the Project and Customer Ameresco will develop a schedule for the project with the City to ensure that it meets your needs and is consistent with how your facilities operate. A preliminary schedule is included below for the Wastewater Treatment Plant based on an August 1st agreement execution. The schedule will be refined with further City input. • August 1, 2024: Execute Project Development Agreement • August 5-9, 2024: Discuss preliminary energy conservation & renewable energy measures with the City based on Facility Walk Throughs to refine project scope. Discuss operation & maintenance goals. • August 12-23, 2024: Model Renewable Energy System Sizes and Create Energy Savings Calculations • August 26-30, 2024: Create Detailed Bidding Documents • September 3-6, 2024: Engage subcontractors appropriate to the scope of work • September 16-20, 2024: Perform Site Walk Throughs with Subcontractors • September 30-October 4, 2024: Obtain Equipment and Labor Pricing • October 7-18, 2024: Compile Project Proposal with Detailed Costs and Savings • October 21-25, 2024: Present Proposal and Discuss Next Steps with City Project Performance | Subcontracting Ameresco is responsible for all aspects of energy performance projects; South Bend will have one point of contact for all construction, a senior Ameresco project manager who will coordinate all activities. This structure ensures that work proceeds smoothly and that a high-quality project is completed. Ameresco self-performs energy analysis, building audits, scope development, preliminary design, savings calculations, project management, and measurement and verification with support from MBE/WBE partners. Ameresco subcontracts installation work and final design work. Depending on the scope of work, material purchasing and distribution may be contracted through a sub-contractor or performed directly by Ameresco. We also have a network of high-quality MBE/WBE contractors and consultants that we work with on a regular basis that allows us to expand our capabilities to address larger scopes of buildings in a shorter timeframe. Ameresco intends to work with Kokosing Solar, the Solar Power focused group within Kokosing Industrial, for the solar PV portion of this project. They have 22 years of experience in the solar EPC market in Ohio with a local team of qualified persons including licensed electricians, professional engineers, and NABCEP certified individuals. While being headquartered in Ohio, Kokosing Solar also has a strong regional presence with over 26MW of solar installed, including at the City of Athens, Ohio, Wastewater Treatment Facility. All subcontractors, utility and equipment suppliers, and any personnel will be held accountable for maintaining the same contract provisions and requirements required of Ameresco. This includes supplying evidence of an existing and functioning Quality Control and Safety Program. Ameresco is responsible for the management of ALL activities before, during, and after installation. Subcontractors will report directly to Ameresco and will have limited interaction with the Owner. Ameresco will conduct Owner briefings and weekly or bi-weekly (determined by the client) project progress and construction meetings. As part of these meetings, there will be a review of actual progress versus anticipated progress as indicated on project schedules, milestone achievements, site-specific issues and resolutions, critical path analysis, and most importantly customer input. Other options, such as internet-based reporting, can be pursued should the South Bend choose to do so. Ameresco will conduct separate meetings with subcontractors weekly or bi-weekly to prepare for upcoming work and review construction status and performance.