Notice of Intent - 2024 Annual Paving Program

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CITY OF SOUTH BEND DEPARTMENT OF PUBLIC WORKS DIVISION OF ENGINEERING TO: Theresa Heffner, Clerk Board of Public Works THROUGH: Scott Kreeger, Project Engineer FROM: Kara M. Boyles, PE, City Engineer SUBJECT: Self-Performance of 2024 City Paving Projects DATE: May 14, 2024 I am presenting the 2024 Internal Paving list for work to be self-performed by the City’s internal work forces. The attached document provides details on 47 separate paving projects anticipated to be completed by the end of 2024 as part of the annual paving program. The document indicates which streets will be milled and paved, estimated material costs, estimated equipment costs, and estimated cost of labor for an overall estimated project cost. The estimated project costs range from approximately $6,500 to $115,400. According to IC 36-1-12-3, the City is not required to bid public works projects that it can self- perform if the estimated cost is less than $250,000 including the cost of materials. However, if the cost of a project is greater than $100,000, the Board of Public Works must provide notice of the intent to self-perform said work and make a determination that it is in the City’s best interest to perform this work. Additionally, the City must already have the human resources on staff and capability to perform the work. One (1) of the 47 projects scheduled for 2024 paving has an estimated cost of more than $100,000. Fellows Street from Milton Street to Ewing Avenue is estimated to be $115,392.75. Materials for these projects have already been acquired under IC 5-22 (public purchasing). By way of this memorandum, I would like to set forth notice of the City’s intent to use its own workforce to perform the above-mentioned paving project, each estimated to cost more than $100,000, but not exceed $250,000. We deliver services that empower everyone to thrive!! May 28, 2024