Special Event - Sunburst Races - June 1

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• Inclement Weather Plan - This plan should include, but is not limited to: o Safety measures that will be taken in the event of a tornado warning, tornado watch, • thunderstorm, and extreme temperatures. With the assistance of a WSBT meteorologist, weather is monitored by RACES, Sunburst officials and the Sunburst Medical Director, Dr. Linda Mansfield. We utilize a flag system for weather: Green - good conditions, enjoy the event, be alert. Yellow - less than ideal conditions, enjoy the event, be alert. Red - potentially dangerous conditions, slow down/observe course changes/follow event official instructions/consider stopping. Black - event canceled/extreme and dangerous conditions - participation stopped, follow event official instructions and qo home; police to help make announcements on course. U • Proposed Lost and Found Plan - This plan should include, but is not limited to: o Adescription of the use of signage, announcements on public address systems or pre -event handouts. During the event, lost and found items will be stored at the Sunburst information tent. At the conclusion of the event, any items not collected will be given to Century Center security. Items can be claimed by contacting them directly. Section H - Site Plan / Route Map • For parades, races and other processional events: Are you selecting one of South Bend Police Department's (SBPD) pre -approved race routes? ❑ Yes 0 No You must select from SBPD's pre -approved race routes (see links on application site) or provide sufficient evidence of event participation if the applicant is proposing a different route through South Bend. If your event will not be using a pre -approved race route, the proposed event map should include a route plan clearly identifying the timing and locations of proposed street closures, and the direction of parade movement If your event will not be using a pre -approved race route, please explain: Due to our start and finish at the Century Center, we need to follow our own USTAF measured and certified courses. To help minimize the number of officers needed and necessary street closures, we overlap our courses as much as possible. Please see included PDF attachment (submitted with this application) for our tentative course routes - we do anticipate some minor changes to the routes and will communicate and work through those changes with police and traffic control. 0