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CLAIMS REVIEW MEETING APRIL 2, 2013 101 <br />A Claims Review Meeting of the Board of Public Works was convened at 8:32 a.m, on Tuesday, <br />April 2, 2013, by Board President Gary A. Gilot with Board Members Michael Mecham and <br />Mark Neal present. Board Members Kathryn Roos and Donald Inks were absent. <br />AWARD BID AND APPROVE CONTRACT — EAST BANK SEWER SEPARATION PHASE <br />IV - _PROJECT NO. 112 -041 (2012 SEWER BOND) <br />Mr. Patrick Henthorn, Engineering, advised the Board that on March 26, 2013, bids were <br />received and opened for the above referenced project. After reviewing those bids, Mr. Henthorn <br />recommended that the Board award the contract to the lowest responsive and responsible bidder, <br />Selge Construction Co., Inc., 2833 South 11th Street, Niles, Michigan 49120, in the amount of <br />$2,616.070.26. Therefore, Mr. Mecham made a motion that the recommendation be accepted and <br />the bid be awarded and the contract approved as outlined above. Mr. Neal seconded the motion, <br />which carried. <br />AWARD BID AND APPROVE CONTRACT — DEMOLITION AND RECONSTRUCTION <br />OF FIRE STATION NO. 5 — PROJECT NO. 111 -015 (EMS CAPITAL FUND) <br />Mr. John Engstrom, Engineering, advised the Board that on March 26, 2013, bids were received <br />and opened for the above referenced project. After reviewing those bids, Mr. Engstrom <br />recommended that the Board award the contract to the lowest responsive and responsible bidder, <br />Majority Builders, 62900 US 31 South, South Bend, Indiana 46614, in the amount of <br />$1,141,103.00, which is the Base Bid plus all Alternates. Therefore, Mr. Neal made a motion that <br />the recommendation be accepted and the bid be awarded and the contract approved as outlined <br />above, subject to bond financing. Mr. Mecham seconded the motion, which carried. <br />BOARD MEMBER JOINS MEETING <br />Board member Donald Inks joined the meeting in progress at 8:35 a.m. <br />APPROVAL OF AGREEMENTS <br />The following Agreements regarding the transfer of the Robert Bosch, LLC property to the City <br />were submitted to the Board for approval. Mr. Inks stated that the amounts and terms included in <br />the Lease Termination Agreement are based on the original lease and the terms for breaking the <br />lease. <br />Type <br />Business <br />Description <br />Amount/ <br />Motion/ <br />Funding <br />Second <br />Lease <br />Robert Bosch <br />Termination of Lease and <br />Payments to <br />Neal/ <br />Termination <br />LLC <br />Transfer of Property to <br />City: <br />Mecham <br />Agreement <br />City <br />Lease <br />Termination <br />Penalty: <br />$1,327,083.33; <br />Repayment of <br />Funds borrowed <br />for Original <br />Project <br />$746,071.71; <br />Repayment of <br />Indiana <br />Development <br />Finance <br />Authority Loan: <br />$538,508.13 <br />Environmental <br />Robert Bosch <br />Bosch to Indemnify the <br />NIA <br />Neal/ <br />Indemnity <br />LLC <br />City for any <br />Mecham <br />Agreement <br />Environmental Issues <br />arising from its <br />Occupancy of the Site <br />between April 1, 1996 and <br />December 31, 2012; City <br />to Indemnify Bosch for <br />any Environmental Issues <br />arising after December 31, <br />2012, not due to Bosch's <br />Occupancy <br />Consent to <br />Robert Bosch <br />Addition of <br />NIA <br />Neal/ <br />