02/12/13 Board of Public Works Minutes

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REGULAR MEETING FEBRUARY 12 2013 33 In a memorandum to the Board, Mr. Matthew Chlebowski, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Ms. Roos questioned if these were replacement or new vehicles. Mr. Jeff Hudak, Central Services, stated one is to replace the van currently used to pull the Fire Safety House, another is a replacement for a Hazmat vehicle with some serious problems, and the other is for the River Rescue use. Fire Chief Steve Cox noted currently the River Rescue team must search for a vehicle when needed; there is none associated with the rescue vehicle. He added this causes them to lose time and is a safety issue. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Mecham and carried, the above request was approved. APPROVAL. OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS THREE (3), MORE OR LESS PRE -OWNED 2012 OR NEWER MID -SIZE FOUR DOOR SEDAN AUTOMOBILES WITH PARKS AND C DE DEPARTMENTAND HYBRID DRIVE TRAIN (FLRE DEPARTMENT, In a memorandum to the Board, Mr. Matthew Chelebowski, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Ms. Roos questioned if these were replacement vehicles. Mr. Jeff Hudak, Central Services, stated they all are replacements. Therefore, upon a motion made by Ms. Roos, seconded by Mr. Mecham and carried, the above request was approved. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2013 RE CKING O BELT-PRESSED BIOSOLIDS FOR LAND APPLICATION _(ORGANIC In a memorandum to the Board, Mr. Jacob Klosinski, Environmental Services, requested permission to advertise for the receipt of bids for the above referenced project. Mr. Gilot noted this bid has good potential for meeting MBEIWBE requirements if written to encourage smaller business owners to participate. Mr. George King, Purchasing, stated they have been coordinating this with trucking companies to meet that goal. Mr. Gilot suggested reducing the minimum fleet requirement would allow a smaller business to bid. Mr. Eric Horvath, Director of Public Works, agreed and stated they could look at that, suggesting it could also drive down the bids and provide lower costs to the City. Therefore, upon a motion made by Mr. Gilot, seconded by Mr. Mecham and carried, the above request was approved subject to the Public Work's Director working with Organic Resources to review the specifications to encourage Minority Businesses to bid. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — TWO (21 MORE OR LESS PRE -OWNED 2012 OR NEWER COMPACT FOUR -DOOR SEDAN AUTOMOBILES 2013 PARK DEPARTMENT- 2013 CODE DEPARTMENT Ina memorandum to the Board, Mr. Matthew Chlebowski, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Mr. Jeff Hudak, Central Services, stated these are both replacement vehicles. Ms. Roos questioned if it would be possible that these could be CNG conversions. Mr. Hudak stated it is possible. He noted the placement of the tanks and equipment would be a challenge because these are compact cars and space is already limited. Mr. Gilot asked if hybrids should be requested. Mr. Hudak stated hybrids are an option in the specifications, but he added, the request is for pre -owned vehicles so that option may not be met. Therefore, upon a motion made by Mr. Mecham, seconded by Ms. Roos and carried, the above request was approved. APPROVAL OF MORE OR LESREQUEST OR NEWER OUR -DOOR HYBRID RECEIPT UTILITY VEHICL VEHICLES 11 �: (NINE: POLICE CAPITAL LEASE PRINCIPAL AND CAPITAL LEASE INTEREST; ONE: SAFETY AND RISK; ONE: WATER WORKS) In a memorandum to the Board, Mr. Matthew Chelebowski, Central Services, requested permission to advertise for the receipt of bids for the above referenced vehicles. Mr. Gilot questioned if these are hybrids. Mr. Chlebowski stated originally the nine Police vehicles were supposed to be hybrids, but the Police Department is changing their minds about hybrids. He stated they feel there is not enough room for all of their Police equipment and want to go to full size vehicles and five all -wheel -drive SUV's. Mr. Chlebowski stated he informed them that he can't make that change on his own, he doesn't have the authority. He noted he has attempted to set up a meeting with the Police Department to discuss the options and has not been able to. Ms. Roos suggested the item be tabled until they could all sit down and discuss hybrid options. Mr. Chlebowski requested approval to move forward with the Water Works and Safety and Risk