Opening of Qualifications - WWTP CSO Tank RFQ Guaranteed Savings Contract Proj No. 121-071-A - Bowen Enigneering

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BOWEN (See Below South Bend Memorandum that Speaks to Bowen Meeting M/WBE Goals on Previous Bid) INTER -OFFICE MEMORANDUM DEPARTMENT OF PUBLIC WORKS DIVISION OF ENVIRONMENTAL SERVICES TO: Members of the Board of Public Works CfIY LI"ri1 11 RLNR MDIANA UMRDiWPNRLRWUR S rjaa 16;_1 (n. F'�iriklLA Mmdik_h 3eM bxph R. H.ier. Viw RwihM Michael Schmidt, Assistant City Attorney Public Works a, ,r nM ..fmJe x emx Theresa Heffner, Board of Public Works Clerk Kura, L.Hlkr. Hember A� 1Mne ]A. Ilrins, Clvk FROM: Jacob M. Klosinski, P.E., Assistant City Engineer SUBJECT: 119-069B WWTP Final Clarifiers 1, 2, and 3 Improvements DATE: Agenda Request — Reject Bids December 13, 2022 The Board of Public Works opened and read bids at the November 22, 2022 Board of Public Works meeting for the subject project. One bid was received, and the bid ranked as follows: CONTRACTOR BASE BID PRICE Bowen Engineering Corporation $12,385.000.00 Assessment The lone bidder, Bowen Engineering Corporation, submitted complete documentation with their bid proposal. The MBE Goal (0.66%) and WBE Goal (2.20%) for the project were met at 1.70% and 2.26%, respectively. Participation included process pipe supply and construction equipment rental. The bid pricing submitted by Bowen Engineering Corporation exceeded the Engineer's Estimate of Probably Construction Costs and the available project budget for this project. Only two bidders. Bowen Engineering Corporation and Kokcsing Industrial obtained plans for the subject project. Contractors and suppliers have indicated that there are large water and wastewater infrastructure improvements bidding throughout the State of Indiana and neighboring states. With heavy infrastructure spending slated for Indianapolis, Evansville, Columbus, Hobart, Huntington and other communities over the upcoming months_ contractors are being selective of their project bids and targeting larger project. Post-COVID supply chain shortages and material price increases have impacted all water and wastewater bids over the past 12-18 months, and pricing is high. No local South Bend contractors are bidding Wastewater Treatment Plant work as general contractors except for electrical, HVAC preventative maintenance, small process mechanical piping repairs, and SCADA integration services. General Contractors bidding on Wastewater and Water capital projects of this magnitude are based outside of our area resulting in higher costs to mobilize for multi -season and multi -year projects. Recommendation — Reject Bid(s) The Division of Engineering_ and Division of Utilities recommend the Board of Public Works formally reject bids received for Project No. 119-069B WWTP Final Clarifiers 1.2. and 3 Improvements. The project will be re-evaluated with the intention of rebidding the project. Bidding the project may be delayed until Q1-2023. Other means for procurement will also be considered in the review. For questions, contact Jacob M. Klosinski (Ext. 9496) at the Division of Engineering.