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R EGULAR MEETING
<br />MAY 27, 2008
<br />AWARD COMPANY
<br />IT EM
<br />- - :N O.
<br />DESCRIPTION
<br />QUANTITY
<br />UNIT
<br />UNIT
<br />PRICE,
<br />TOTAL
<br />AMOUNT
<br />UNIT PRICE
<br />39.
<br />j No. 24 Sand
<br />5
<br />TON
<br />$6.20
<br />$31,000.00
<br />Rieth Rile
<br />4
<br />j No. 53 Gravel (No Local Caravel)
<br />5,000
<br />TON
<br />No Bid
<br />No Bid
<br />No Award
<br />41.
<br />No. 53 Recycled Concrete
<br />5,000
<br />TON
<br />$9.00
<br />$45,000.00
<br />Walsh & Kell
<br />42_1
<br />No. 53 Slag
<br />5,000
<br />TON
<br />$_12.30
<br />$61,500.00
<br />The Levy
<br />Company
<br />Total Amount of Bid (Items 37 through 42)
<br />$238,000.00
<br />In addition, Mr. Nichols noted that no award will be made for Items 27, 28 and 29 (Concrete)
<br />and Item 40 (Gravel) because no bids were received for those items.
<br />,4r. Gilot noted that the bid specifications state there is no promise of quantities to be purchased;
<br />these are strictly unit price awards. Quantities were put in the bid specs only to give a gauge for
<br />comparison. Therefore, Mr. Gilot made a motion that the recommendation be accepted and the
<br />bids be awarded as outlined above. Mr. Littrell seconded the motion, which carried.
<br />A_k� " 'ROVAL BODIES MOUNTED ON A
<br />T./ iINDEM AXLE CHASSIS
<br />In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to reject
<br />AI bids for the above referenced equipment due to budget constraints. Wherefore, upon a motion
<br />grade by Mr. Inks, seconded by Mr. Littrell and carried, the above request was approved.
<br />Alv APTIAL)
<br />Ms. Roxanne Lawson, Water Works, advised the Board that quotations were received and
<br />opened for the above referred to equipment. After reviewing those quotes, Ms. Lawson
<br />rccoly "mends that the Board award the contract to the lowest responsive and responsible bidder,
<br />U.S. B UISiness Systems, Inc., 3221 Southview Drive, Ehrhart, Indiana 46514-, in the amount of
<br />aI10,560.00 (Printer Purchase - $8,550.00; Trade In — ($1,500.00); Maintenance Agreement —
<br />`G3,510.00). Wherefore, Mr. Gilot made a motion that the recommendation be accepted and the
<br />quote be awarded as outlined above. Mr. Littrell seconded the motion, which carried.
<br />% .P I=° P.OVE FINAL CHANGE ORDER AND PROJECT COMPLETION AFFIDAVIT — 2007
<br />Sf %E'ER LINING PROGRAM — PROJECT NO. 107 -076 (SEWERS)
<br />N,1r. G�lot advised that Mr. Toy Villa, engineering has submitted the Final Change Order on
<br />behalf of hnsituform Technologies USA, Inc., 17988 Edison Avenue, Chesterfield, Missouri
<br />63005. indicating the contract amount be decreased by `30,486.00 for a new contract suite,
<br />including this Change Order, of $585,264.00. Additionally submitted was the Project
<br />Completion Affidavit indicating this new final cost of $585,264.00. Upon a motion made by Mr.
<br />G %lot, seconded by Mr. Inks and carried, the Final Change Order and the Project Completion
<br />Affidavit were approved subject to the filing of the appropriate three -year Maintenance Bond.
<br />. AP PROVE PROJECT COMPLETION AFFIDAVIT -- PROCUREMENT OF GA.0
<br />,E111IP — PROJECT NO. 107- (WATER WORKS /BOND ISSUE)
<br />N11r. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion
<br />Af f5davit on behalf of Calgon Carbon Corporation, 500 Calgon Carbon. Drive, Pittsburgh,
<br />Penansylvania 15205, for the above referenced project, indicating a final cost of $307,600.00.
<br />if a motion made by Mr. Gilot, seconded by Mr. Littrell and carried, the Project Completion
<br /><rtfgdavit was approved.
<br />W PRO v'E _PROJECT COMPLETION AFFIDAVIT— LAFAYETTE BOULEVARD STREET
<br />LIGHTING IMPROVEMENTS — PROJECT NO. 107 -107 (GENEI�-AL FUND)
<br />!V11'r. Gilot advised that Mr. Toy Villa, Engineering, has submitted the Project Completion
<br />Ai Iidavit on behalf of Bancroft Electric, Inc., 829 Boyd Boulevard, LaPorte, Indiana 46350, for
<br />the above referenced project, indicating a final cost of $30,756.00. Upon a motion made by Mr.
<br />,arks., seconded by Mr. Littrell and carried, the Project Completion Affidavit was approved.
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