02/05/13 Board of Public Works Claims Review

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CLAIMS REVIEW MEETING FEBRUARY 5 2013 21 A Claims Review Meeting of the Board of Public Works was convened at 8:35 a.m. on Tuesday, February 5, 2013, by Board President Gary A. Gilot, with Board Members Donald Inks, and Kathryn Roos present. Board Members Mark Neal and Michael Mecham were absent. ADDITION TO THE AGENDA Mr. Gilot noted the addition to the agenda of Resolution No. 07-2013. APPROVE EMERGENCY PROFESSIONAL SERVICES PROPOSAL — CALVERT STREET DEWATERING ENGINEERING PROFESSIONAL SERVICES Mr. Gilot stated this proposal from Peerless Midwest, Inc., for $6,475.00, is for emergency hydrologic consulting and cost estimate evaluation for the dewatering of shallow groundwater in the vicinity of Calvert Street and the former New Energy Ethanol plant. He explained the City is looking at both long term and short term solutions for the basement flooding in the area as a result of the plant shutting down by simulating the placement of dewatering wells and the effect they would have on lowering water levels to those homes affected. Upon a motion by Mr. Gilot, seconded by Mr. Inks and carried, the proposal was approved. BOARD MEMBER JOINS MEETING Mr. Mark Neal joined the Board meeting in progress at 8:40 a.m. ADOPT RESOLUTION NO. 07-2013 — ACCEPTING THE APPOINTMENT OF THE CENTURY CENTER BOARD OF MANAGERS TO ACT AS AGENT FOR THE CENTURY CENTER BOARD OF MANAGERS FOR THE PURPOSE OF PUBLISHING A REQUEST FOR PROPOSALS AND RECEIVING AND REVIEWING PROPOSALS FOR MANAGEMENT OF THE CENTURY CENTER Mr. Gilot stated this Resolution is a follow-up to the Board's appointment of Mr. Neal to follow through on the advertising for proposals for management services at the Century Center. Mr. Neal noted this also authorizes the Board to receive and review the proposals. Upon a motion made by Ms. Roos, seconded by Mr. Inks and carried, the following Resolution was adopted by the Board of Public Works: RESOLUTION NO.07-2013 A RESOLUTION OF THE CITY OF SOUTH BEND BOARD OF PUBLIC WORKS ACCEPTING THE APPOINTMENT OF THE CENTURY CENTER BOARD OF MANAGERS TO ACT AS AGENT FOR THE CENTURY CENTER BOARD OF MANAGERS FOR THE PURPOSE OF PUBLISHING A REQUEST FOR PROPOSALS AND RECEIVING AND REVIEWING PROPOSALS FOR MANAGEMENT OF THE CENTURY CENTER WHEREAS, pursuant to Indiana Code § 36-10-10-29, the Century Center Board of Managers ("Century Center Board") has the authority to supervise, manage, operate and maintain the South Bend Civic Center, d/b/a South Bend Century Center, on behalf of the City of South Bend; and WHEREAS, the City of South Bend Board of Public Works ("Public Works") has the authority to enter into contracts on behalf of the City of South Bend; and WHEREAS Public Works has extensive experience in publishing requests for proposals from vendors and service providers, and has acted as the Agent for the Century Center Board of Managers for the purpose of undertaking various contracts; and WHEREAS, the Century Center Board intends to issue a Request for Proposals for Management of the Century Center commencing July 1, 2013, and desires to use the procedures established by Public Works in order to publish its Request for Proposals to as many potential respondents as possible; and WHEREAS, the Century Center Board considers Public Works members and staff to be capable of issuing a Request for Proposals and receiving and reviewing proposals; and WHEREAS, at a special meeting held on February 1, 2013, the Century Center Board approved a resolution appointing Public Works to act as its Agent for the purpose of issuing a Request for Proposals, and Receiving and Reviewing Proposals submitted in response to the Request, NOW, THEREFORE, BE IT RESOLVED, by the City of South Bend Board of Public