01/22/13 Board of Public Works Minutes

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REGULAR MEETING JANUARY 22, 2013 14 APPROVAL IGNITION ARK PH ADVERTISE EBM AS GRADING I— PROJECT T NO 112 -072 (AEDA TIFF In a memorandum to the Board, Mr. Patrick Henthom, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Mr. Gilot, seconded by Mr. Neal and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROV AL ADVERTISE C AND—TITLE SEWER SEPARATION PHASE 4 -- PRO ET NO 112 041 2012 SHEET AST BANK SEWER BOND In a memorandum to the Board, Mr. Patrick Henthorn, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Mr. Inks, seconded by Mr. Neal and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. SHEEOVALDOOND AVENUE PHASE T3 SEW THE RECEIPT DNO TITLE 109- 0338 2012 SEWER BOND In a memorandum to the Board, Mr. Patrick Henthom, Engineering, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet. Upon a motion made by Mr. Gilot, seconded by Mr. Neal and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE SHEET — CENTURY CENTER LIGHTING RENOVATIONS REBID — PROJECT NO. 112- 03 3 (HOTEL/MOTEL AND CENTURY CENTER) In a memorandum to the Board, Mr. Jonathon Burke, Energy Depart ment, requested permission to advertise for the receipt of bids for the above referenced project. Also presented at this time for approval and execution was the Title Sheet, Mr. Neal questioned Mr. Burke if he is confident there will be a lot of competitive bids for this project now that it has been redone. Mr. Burke stated he is; they took a lot of the unknowns and the risks out of the contract. They also reduced the alternates from twenty -seven (27) to five (5) which allows the contractors more time to complete their work. Ms. Greene stated she received calls from potential bidders and one of the issues they had was the lack of control on their part over the time it would take to stage, un- stage, and wait for the decision making. She noted they said this would take time away from them to complete the project, and would work against them. Mr. Burke stated the Great Hall was removed from the project because it was found to be too cost prohibitive to do a staging of possible replacement fixtures by removing all the panels, replacing the lights, have a review done, and repeat the process. He noted the Great Hall will be done separately at a later date. Upon a motion made by Mr. Inks, seconded by Mr. Neal and carried, the above request to advertise was approved, and the Title Sheet was approved and signed. TABLE RESOLUTION NO. 01 -2013 — A RESOLUTION OF THE BOARD OF PUBLIC WORKS OF SOUTH BEND INDIANA TO SET THE WAGE RATES FOR THE YEAR 2013 FOR PROJECTS COSTING LESS THAN $250 000 Ms. Greene explained that this resolution is adopted by the Board of Works every year to set common construction wage rates for projects under the State adopted threshold of construction projects. She added that this year that threshold is $250,000.00, so the City adopts their own policy for wage rates for all projects under this amount. She noted all of the City projects are bound by the wage rates, and stated the downside is that you escalate the cost of the product and make it difficult for minority and small contractors to bid on projects. Mr. Gilot questioned if for smaller projects the City should look at other policies and re- wording the resolution. He suggested the Resolution be tabled until he could review the policy with the Mayor's office. Upon a motion made by Mr. Inks, seconded by Mr. Neal and carried, the Resolution was tabled by the Board of Public Works.