01/22/13 Board of Public Works Minutes

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AGENDA REVIEW SESSION JANUARY 17 2013 7 The Agenda Review Session of the Board of Public Works was convened at 10:47 a.m. on Thursday, January 17, 2013, by Board President Gary A. Gilot, with Board Members Donald E. Inks, and Michael C. Mecham present. Board members Kathryn E. Roos and Mark W. Neal were absent. Also present was Attorney Cheryl Greene. Board of Public Works Clerk, Linda M. Martin, presented the Board with a proposed agenda of items presented by the public and by City Staff. Board members discussed the following item(s) from that list. - Agreement for Services — Downtown South Bend Mr. Dave Relos, Community Investment, stated this agreement with DTSB is the same as last year's agreement with the addition of bicycle racks and management of the banner program. He noted the Redevelopment Commission will approve the agreement on Tuesday. Mr. Aaron Perri, DTSB, stated they are adding approximately seventy (70) bicycle racks a year. He noted DTSB has a form on the website for requesting the addition of a bike rack. He added businesses are requesting them for their employees and customers, and there have been some talks about using Leighton Plaza for storing bikes. Mr. Gilot stated he likes DTSB's newsletter but had one correction that needed to be published notifying the public that the lighting being installed in the parking garages is not LED, it's newer fluorescent lighting that will cut costs and provide better lighting. He added the new lighting will turn off and on by motion rather than daylight. Mr. Gilot noted there is a need to educate the public on this change so they are aware. Mr. Inks stated so in other words if you step out of the elevator in the garage and it's dark, the lights will come on when you walk out. Mr. Gilot stated he asked the installer's to bypass that function on stairwells and elevator lobbies and leave the lights on for security. Mr. Perri stated he would like to underline the fact that DTSB is leveraging the dollars the City supplies with projects like this that save energy. He added that most new programs they sponsor also now become a match of dollar for dollar. - Resolution No. 05-2013 — Transfer of Real Property to the South Bend Redevelopment Commission Mr. Dave Relos, Community Investment, stated this property is along Indiana Ave. and was purchased at a tax sale. It is now through the full process, the title work is done, and it is ready to be transferred to Redevelopment. - Professional Services Agreement - Olive Street/Sample Street Overpass Design Mr. John Engstrom, Engineering, stated this project is north of Indiana Ave. Mr. Inks asked is it just the concrete that's failing; or the deck too. Mr. Gilot stated it is both. He noted it was built with concrete and wire mesh, and it is failing. He added that INDOT would not approve this method. Mr. Gilot stated the County approached the City on this as a joint project. The property lies on fee simple land owned by the County and the City. Mr. Engstrom stated the engineering is paid for by the City, with the County picking up the rest. He noted the County is responsible for maintain the bridge and approach, everything else is the City's. Mr. Engstrom stated if they add in decorative lighting, it may increase the cost of the project. Mr. Engstrom stated the project is slated for letting in March 2015. Mr. Gilot requested that Eric Horvath, Director of Public Works, review the paperwork before the Board's meeting on Tuesday. - Industrial Wastewater Discharge Permit Modification Ms. Kim Thompson, Environmental Services, stated she is requesting a modification to Linde's Significant User permit to allow the permit to be extended during shutdowns. She noted the plant is not completely shut down now, they will know the status in a month. Opening of Bids — Thirty (30), More or Less, Police Vehicles Ms. Roos suggested that some of these vehicles should be retrofitted to meet CNG number requirements that the City committed to. She noted the City won't get a payback if they don't convert all of their Police cars. She stated she would need to talk to the Controller to see if these could have CNG kits added. - Request to Advertise for Bids - Trucking of Belt pressed Biosolids Ms. Martin informed the Board that she was asked to remove this item from the agenda because they were not ready yet to advertise this project. Request to Advertise for Proposals — Management and Operation of the Century Center Ms. Roos stated she thought this would also need to be removed from this agenda as it is not ready. No other business came before the Board. The meeting adjourned at 11:27 a.m.