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6 City of South Bend | Coal Line Trail, Phase IIB | Des. #2200199 <br />Accountability & Scheduling <br />• Regular stakeholder meetings throughout construction to address questions <br />• Distribute action items at the meetings to keep everyone on schedule and maintain <br />accountability <br />• Daily agreement on work completed with the contractor’s field personnel <br />• Complete final construction records in 45 days or less <br />Documentation <br />• Pre-construction photos and documentation of existing <br />conditions <br />• Provide detailed project records using the SiteManager <br />database <br />Communication <br />• Professionalism in dealing with City of South Bend, contractors, subcontractors, utility <br />representatives, and local residents <br />• Communication with area residents and businesses near the project site for resolving <br />possible issues that may arise (while keeping City of South Bend in the loop!) <br />• Negotiations with contractors and subcontractors being firm, but fair. <br />Project Understanding <br />• Complete, detailed understanding of the plans and <br />specifications <br />• Perform a QC/QA review of the plans before letting so that <br />any issues can be addressed at the pre-construction meeting <br />• Review all maintenance of traffic and construction plans <br />• Provide value engineering solutions throughout construction <br />so that South Bend receives the best financial investment <br />Project Management Philosophy & Key Elements <br />Existing Coal Line Trail Phase I Coal Line Trail Signage Phase I Riverside Trail - West Side of the Project <br />Project Approach