Opening of Proposal - Coal Line Trail, Phase IIB (CE Services) Proj No. 122-035 - Lawson-Fisher Associates P.C.

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City of South Bend | CE Services for Coal Line Trail Phase IIB (Des # 2200199) in the LaPorte District | Page 8LAWSON-FISHER ASSOCIATES LAWSON-FISHER ASSOCIATES P.C.P.C. PROJECT APPROACH Communication LFA’s goal is to keep City of South Bend Public Works staff well informed of project progress through biweekly Progress Meetings. An example of the items to be covered at the progress meeting can be seen adjacent to this paragraph. LFA would propose combining progress meetings for both Phase IIA and IIB so that directives can be clearly communicated to both contractors, which will ensure continuity and allow for increased communication between phases. However, communication is not limited to the owner nor to the bi-weekly time frame. LFA has found creating a Log of Resident Concerns serves to not only keep a timeline of issues and concerns but also allows for timely responses, resulting in more satisfied residents and businesses. Finnian Cavanaugh, E.I., City of South Bend’s Project Manager, will be updated regularly as to the status of all construction activities. Also critical is to ensure Change Orders, Pay Applications and any P.O. requests be discussed in advance with the City, INDOT and Contractor so there is a clear understanding of impact to funding and schedule. Proactive Project Inspection We challenge our staff to be problem solvers, to look forward anticipating and identifying potential issues. Individual members of LFA’s construction inspection team can draw upon the collective experience of our entire inspection team should issues arise requiring specialized attention. Our experience allows us to identify issues early, enabling multiple possible solutions to be explored with the most fitting being presented to City staff for consideration and evaluation. This cross-sharing of experience provides a proactive approach to resolving construction issues resulting in savings of both time and expense. Cost Savings And Containment Two Projects — One Team $$As mentioned previously, we see significant cost savings for the City by utilizing one inspection team for both Phases IIA and IIB. Doing so allows for more than the obvious inspection contract cost savings; it also reduces the number of required coordination points for the City and Contractors; which ultimately is a savings in time and reduction in potential communication gaps. As demonstrated in the previous pages of the Letter of Interest this project will rely heavily on previous experience in the areas of bridge rehabilitation, ADA requirements, waterway permitting, contractor coordination, and installation of architectural features. Having experience in these above identified areas through past projects and the recent Phase I Coal Line Trail Project allows LFA to employ the proactive project inspection techniques that have often resulted in cost savings to the client on the constructed project and the inspection budget. An example of this approach resulting in a successful project is the Olive Street & Sample Street Overpass Project that resulted in a savings of $400,000 in construction costs while using just approximately 85% of the construction inspection fee. Finishing Strong As Phase 1 of the Coal Line Trail nears completion, LFA will submit the Final Construction Record within two weeks of the Final Project Walk-Through; far ahead of the 45-day requirement set by INDOT. LFA is ready to serve the City of South Bend on this important quality of life and mobility project. Bi-Weekly Progress Meeting Agenda Appropriate Attendees — Contractor, Subcontractors, City of South Bend, INDOT, LFA, Utilities, and Designer (if needed) Review of Construction Progress-to-Date Scheduled Work for Upcoming Period Overall Schedule Review Seeding, Sodding Dates, Tree Removal Dates Delays Permitting Status and Requirements Change Orders City of South Bend Concerns Material Certifications/Testing Submittals/Shop Drawings Benches, Ballards, Lighting, Shelter, etc. Failed Materials Maintenance of Traffic Safety Site Security Utility — Service Point and AEP Public Relations (Municipal Concerns, Resident Issues, Public Communication) Contractor Issues Inspection Team Issues Ongoing Communication Material Submittals and Shop Drawings Schools, Resident and Business Concerns Log Discuss Changes to (MOT) and Notifications — Provide Proper Notifications Upcoming Work/Progress-to-Date/Outstanding Issues Site Security and Staging Erosion Control and Environmental/Waterway Permit Requirements and Status Weekly Email Updates to Finnian Cavanaugh on Progress and Contract Status