Change Order Nos 4-7 & 9-15 - Coal Line Trail Proj No. 115-063 - INDOT & Selge Construction

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Change Order 11 Due to design error, the plans for inlet structures at the intersection of the Trail and Woodward Avenue called for incorrect castings that would not be flush with the pavement and curb. This change order is to replace the designed Type 7 “beehive” castings with Type 10 “curb box” castings. The change order is participating with a total cost of $2,006.26. The City’s 20% share of this is $401.25. Change Order 12 Due to design error, the fence between the trail and the parking lot of the Portage Plaza strip mall was directed to be removed but not replaced. The City deemed it a necessary safety measure to replace the fence, deterring vehicle traffic from entering the trail from the parking lot. The work is necessary for safety and is deemed participating, with a total cost of $14,178.00. The City’s 20% share of this is $2,835.60. Change Order 13 Due to design error, a 32” gap between the stairs and bridge structure at Portage Avenue was instructed to be filled with topsoil and seeding, which would be very difficult to maintain. The City and INDOT agreed to a proposed solution from the contractor that would fill the gap with decorative boulders held in place by a 5” layer of concrete, which would provide an aesthetic but non-attention grabbing infill at the stairs. The change order was not deemed part of the original scope of work by INDOT and is non-participating. The cost to the City is $7,879.90. Change Order 14 Due to design error, there was no item for HMA patching in the contract. HMA Patching was necessary along the boundary between the trail and the Portage Plaza parking lot, as well as around the raised crossing at Woodward Avenue. Since this work was necessary to complete the scope of the contract, this change is participating with a total cost of $22,470.00. The City’s 20% share of this is $4,494.00. Change Order 15 Change Orders 1, 2, and 3 were processed and approved by the Board of Public Works on November 23rd, 2021, in the total amount of $178,895.51. These change orders covered, respectively, a change of trail material from HMA to Concrete, change of service point type, and change to color temperature of luminaires along the trail. Per direction of the INDOT Area Engineer, the intention was for the City to pay 100% of the increase in cost for each new line item. However, the new (non-participating) items needed a separate purchase order to be paid for according to the correct cost-share. This change order corrects the amounts of cost share between the City and INDOT. This change order does not create a net change to the project and does not result in additional charge to the City. The total increase to the overall project cost for the above change orders is $68,665.95 (4.2%). The total additional cost to the City from these items is $29,921.77. The costs for all items have been found to be within typical unit prices for similar work and are thus recommended by Engineering. This project is being funded out of the TIF River West Development fund, with DFO project code PROJ-00000018. Engineering requests the Board of Public Works approve the change orders subject to financial approvals. Engineering has submitted the funding request in PR-00017412. The INDOT Change Order Summaries for all pertinent change orders are attached. If you have any questions, please respond.