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KICK-OFF MEETING MINUTES SOUTH BEND 2022 ROAD REHAB <br />South Bend 2022 Road Rehab Page 2/2 <br />These notes are the author’s best interpretation of the items discussed. If you have any <br />questions or concerns; or you feel that any of the statements are incomplete or incorrect, please <br />contact the author. <br />MINUTES PREPARED BY: <br />A&Z ENGINEERING, LLC <br />Nitin Timble <br />Email: ntimble@az-engineering.net <br />Phone: 260-485-7077 ext 101 <br />will need to begin immediately. <br />12. If the City has a Railroad Agreement template, Jacob will send that to A&Z. <br />13. The City will look into whether they have easements through the two sites. <br />14. Since these two projects are small enough, the City would like the fittings to be <br />broken out and paid for separately from the pipe. <br />15. The City is open to the use of non-domestic fittings if domestic fitting prices are <br />high and materials are hard to get. <br />16. A IDEM Rule 5 Permit and Construction permits are not anticipated for these <br />projects. <br />17. The following information will be provided by A&Z to bid the contract <br />a. Topo Survey (about 75ft on either side of the RR tracks). Use utility locating <br />company such as Bloodhound using GPR. <br />b. Construction water plans (30% and Tracings) <br />c. RR Coordination and assist in obtaining permit/agreement thru review <br />compliance. <br />d. Bid documents, quantities and bid estimates. <br />e. Utility coordination and work plans. <br />f. Bid Assistance- pre-bid mtg, addendum issuance, award and pre-con mtg. <br />Follow Up Action Items <br />1. City to provide- EJCDC template, existing plans, multi-layer mapping, RR contract <br />template. <br />2. A&Z to prepare Fee Agreement after City concurrence and receiving EJCDC <br />template. <br />3. City to confirm pavement replacement as part of project for north leg of S 30 <br />th St.