03-14-2022 Agenda Packet - Laserfiche WebLink

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33. Notes of applicant responses during the second round interviews shall be taken by an HR representative. 34. The notes shall be reviewed by the Council Attorney within five (5) days of the end of the second round. The Council attorney shall make necessary redactions ofsensitive personal information and prepare the notes for public distribution. 35. Council President shall then release the second round interview response notes with no personal identifiers and demographic data of candidates with a media release within ten 10) days of the completion of the second round of interviews. Scoring rubrics shall not be made public. 36. Following the completion of the second round interviews and preparation of the background review packets, the Community Relations Committee shall hold an Executive Session to review all applications, interview notes, scoring rubrics, and the background review packets completed by the Council Attorney. 37. All Council Members may attend and participate in this Executive Session to review; however in compliance with state open door laws no votes or tallies may be taken. The HR Rep. and Chief of Staff may attend to observe and advise. 38. All applications, notes, rubrics, and background review packets shall be distributed to all in attendance and collected prior to the end of the executive session. 39. Immediately following the Executive Session the Council President, the Vice President, the immediate past Council President and the Chair of the Health& Public Safety Committee shall meet in a closed door session. The Council Attorney and HR Rep may attend in advisory capacity. 40. Based on the input from all Council Members in the Executive Session, scoring rubrics, and interview notes the Council President, the Vice President, the immediate past Council President and the Chair of the Health& Public Safety Committee shall discuss & confer and must cut the applicant pool down to no more than five(5) applicants to move forward to the third round of interviews. 41. The third round of interviews shall be a public meeting of the Community Relations Committee and shall be held as soon as possible after the reduction of candidates down to a list of no more than five (5) as described in previous paragraph. HR Rep and Community Relations Chair shall coordinate the scheduling of one public meeting to introduce and interview remaining applicants. 42. The third round of interviews should preferably be held in a large public venue such as the Century Center. This public meeting may include a moderator to be chosen by the