Opening of Proposal - Safe Routes to School - Muessel Primary and Holy Cross Area Proj No. 122-006 -HWC Egineering

Home Browse Search

City of South Bend: PE Services for Safe Routes to School – Muessel Primary and Holy Cross School Area (DES# 1900447) | Page 8 TEAM PROJECT APPROACH RELEVANT EXPERIENCE UTILITY COORDINATION HWC understands time constraints with the environmental process. A critical timeline component is getting Metric started as soon as possible. We achieve this by providing them Stage 1 plans as quickly as possible. There are no archaeological sites or aboveground historic resources in the immediate vicinity, therefore, it is anticipated to process the project under the Minor Projects Programmatic Agreement (MPPA) Categorical B-1 for sidewalk replacement and handicap accessible curb ramps. There are several properties in the area that are considered eligible for the National Historic Register of Historic Places. The project is 7,200’ southeast of the South Bend Regional Airport which requires coordination with INDOT-Aviation. If right-of-way is required from Muessel Elementary or Muessel Park, then Section 4(f) coordination will be required with the South Bend Park Board and/or the school. There are three mapped hazardous material concerns in the project area which will require a Red Flag Investigation. It is anticipated that a Programmatic Categorical Exclusion (PCE) will be required. WSP will oversee the right-of-way development for this project. They will provide the title and encumbrance reports and manage any required right-of-way engineering for any parcels where acquisition is deemed necessary. All work will be designed to avoid the need for any acquisition, however, in order to improve upon existing ramps and depending on existing conditions, it may not be able to be avoided. Should additional right of way be required, we’ve found one way to prepare for acquisition is to conduct no-contact appraising and review appraising as a part of the preliminary engineering process. This allows us to control the schedule and have the appraisal work completed around the same time as the expected environmental approval, which will then expedite the purchasing process. Our field work lead time is about one month. From the Notice to Proceed (NTP) date, our Survey Department will schedule the project. Our department is familiar with South Bend as they have conducted several surveys in the area over the past few years. From the NTP date, we should get a final survey deliverable in 2.5 to 3 months. HWC’s Katie Olsen will provide Utility Coordination on the project. The primary utility conflict seen on these types of projects is utility pole relocations when new ramps are needed to be installed. Katie will coordinate early and often with all identified utilities in the project area to ensure any potential conflicts are addressed in a timely manner and do not delay the project schedule. A summary of the utilities in the area identified by an 811 request is provided below. ENVIRONMENTAL AND PERMITTING RIGHT-OF-WAY SURVEY 811 UTILITIES ESTIMATED SCHEDULE HWC and WSP will coordinate with South Bend, construction, maintenance, and asset teams to further refine a specific schedule of deliverables for project delivery, and verify related projects and maintenance work plans. Shown below is a preliminary project schedule identifying project progress and milestones. HWC will coordinate to expedite the project schedule to meet South Bend’s expectations. Letting schedule and design will be based on current INDOT Letting Prep Schedule. • American Electric Power • AT&T - Distribution • Choice Light, Inc. (Formerly Street Joe V) • Comcast North • Metro Fibernet, LLC • NIPSCO Gas (South Bend) • City of South Bend HWC’s project schedule contains flexibility to allow for an adjustment to an earlier letting date in the event that the need for the project increases or funding becomes available sooner. Notice to Proceed (May 2022) Stage I (if required) (Aug. 2022) Stage II (if required) (Oct. 20242) R/W Certification, Permit Approval (Nov. 2, 2022) Final Tracings (Mar. 19, 2023) 45 Days Prior to RFC Early Survey (June 2022) PFC (Sept. 2022) CE Approval (Nov. 2, 2022) Stage III Plans, Utility Certification (Dec. 2, 2022) RFC Deadline (May 3, 2023) 70 Days Prior to Letting Estimated Letting (July 12, 2023)