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Version 6-8-2017 <br />26 <br />3.For those services performed by the CONSULTANT, the CONSULTANT will be <br />reimbursed the direct non-salary costs (the actual costs of such out-of-pocket expenses <br />directly attributable to the Contract such as fares, mileage, long distance calls, <br />equipment rentals, reproduction, etc.) as approved by INDOT. The direct non-salary <br />costs for travel reimbursement shall not exceed the limitations on travel expenses set <br />out in the current State of Indiana policy on travel reimbursement. <br />4.For those services performed by other than the CONSULTANT, the CONSULTANT <br />will be reimbursed for the actual invoice for the services performed by other than the <br />CONSULATANT, provided that each such claim voucher shall be subject to approval <br />as reasonable by the Local Public Agency prior to any reimbursement thereof. <br />5.It is the policy of the Indiana Department of Transportation that Project Representative <br />and/or Inspectors be on the construction site whenever the Contractor is engaged in <br />any activity requiring inspection or testing concurrent with the construction activity. <br />In order for the contractor to comply with the Contract Plans and Specifications and <br />complete the work within the time required, it is often necessary for the Contractor to <br />work more than an 8-hour day and more than a 5-day week. This in turn may require <br />the Resident Project Representative and Inspectors to work over 40 hours per week. <br />The CONSULTANT shall not bill for overtime for any individual until 40 hours have <br />been worked on the Contract for the week by that individual. Holidays hours not <br />worked on the Contract do not apply to the 40 hour week total. <br />6.The actual amount payable shall be determined in accordance with a final audit by <br />INDOT’s Division of Cost Accounting and Audits. <br />B.Method of Payment <br />1.The CONSULTANT may submit a maximum of one claim voucher per calendar <br />month of work covered under this contract. The claim vouchers shall be submitted to: <br />Mr. Kyle W. Silveus, P.E. <br />Assistant City Engineer <br />227 Jefferson Boulevard, Suite 1316 <br />South Bend, Indiana 46601