Laserfiche WebLink
Hi Ben, <br />Yes, there is urgency to get this on the 12/14 agenda due to timeline commitments to the Pokagon <br />Band and easement timeline restrictions during construction. The project amount has been updated, <br />and I’m waiting to hear back from Katy. <br /> <br />Thanks, <br />Sue Ellen <br /> <br />From: Benjamin Dougherty <bdougher@southbendin.gov> <br />Sent: Monday, December 6, 2021 2:53 PM <br />To: Sue Ellen Doudrick <sdoudric@southbendin.gov>; Kara Boyles <kboyles@southbendin.gov>; <br />Santiago Garces <sgarces@southbendin.gov>; Amanda Pietsch <apietsch@southbendin.gov> <br />Cc: Daniel Parker <dparker@southbendin.gov>; Ron O'Connor <roconnor@southbendin.gov> <br />Subject: Re: PR-00012245 : Prairie Ave Water Main Loop Construction <br /> <br />To summarize the process that's called for: Under the sealed bidding procedure spelled out <br />in Procurement Policy Supplement 509, I believe this project is at step 14 presently (see below). In <br />order for the bid award to go on the BPW agenda, Engineering should communicate with Katy Rajski <br />and James Clay to complete steps 14, 15, and 16. When the requisition reaches step 17, in addition to <br />the other reviewers in that step reviewing and approving the requisition for their purposes, Dan or I <br />will advance the requisition to Laura (step 18) if the Council approved the additional appropriation in <br />a sufficient amount and that appropriation has been recorded in DFO's budget and project modules <br />so that the requisition doesn't fail a budget check. <br /> <br />The Council will vote on the additional appropriation requests on 12/13, which would allow for time <br />to complete the above steps by the 12/16 deadline to get on the 12/21 BPW agenda. Would that <br />suffice, or is there critical urgency to getting on the 12/14 BPW agenda rather than the 12/21 BPW <br />agenda? <br /> <br />Benjamin J. Dougherty, J.D. <br />Deputy City Controller <br />Department of Administration & Finance <br />(574) 235-7678 <br />bdougher@southbendin.gov <br />City of South Bend <br />227 W. Jefferson Blvd., Suite 1200 N. <br />South Bend, IN 46601 <br /> <br />Excellence | Accountability | Innovation | Inclusion | Empowerment <br /> <br />