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REGULAR MEETING DECEMBER 11 2012 386
<br />Mr. Hudak recommended that the Board approve the bid award extension in the amount of
<br />$28,07596. Therefore, Ms. Roos made a motion that the recommendation be accepted and the
<br />bid award extension be approved as outlined above. Mr. inks seconded the motion, which
<br />carried.
<br />APPROVE BID AWARD EXTENSION — 2012 DUCTILE IRON PIPE CAPITAL AND
<br />REVENUE BOND PROCEEDS
<br />Mr. Ed Herman, Water Works, advised the Board that on February 28, 2011, the above
<br />referenced bid was awarded to the lowest responsible, responsive bidder, Underground Pipe &
<br />Valve, 1077 Oliver Plow Court, South Bend, Indiana 46624. This award was extended on
<br />November 7, 2011 for 2012 with an adjusted annual increase. Underground Pipe & Valve has
<br />agreed to extend the unit prices through December 31, 2013 with an adjusted annual price based
<br />on Philadelphia Scrap price and an escalator factor. He noted the 2013 prices will decrease by
<br />4 %. Mr. Herman recommended that the Board approve the bid award extension in unit prices
<br />submitted, noting the award is a substantial savings to the City. Therefore, Mr. Gilot made a
<br />motion that the recommendation be accepted and the bid award extension be approved as
<br />outlined above. Ms. Roos seconded the motion, which carried.
<br />APPROVE CHANGE ORDER NO. 4 — DIAMOND AVENUE TRUCK STORM SEWER —
<br />PROJECT NO. 109 -033B 2011 SEWER BOND
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 4 on behalf
<br />of HRP Construction, Inc., 5777 Cleveland Road, South Bend, Indiana 46628, indicating the
<br />contract amount be increased by $85,131.23 for a modified contract sum, including this Change
<br />Order, in the amount of $3,660,950.23. Upon a motion made by Mr. Gilot, seconded by Ms.
<br />Roos and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 2 — ORGANIC RESOURCES — SITE IMPROVEMENTS
<br />PROJECT NO. 112 -011A ORGANIC RESOURCES IMPROVEMENTS
<br />Mr. Gilot advised that Mr. Jacob Klosinski, Environmental Services, has submitted Change
<br />Order No. 2 on behalf of Walsh & Kelly, Inc., 24358 State Road 23, South Bend, Indiana 46614,
<br />indicating the contract amount be decreased by $6,287.50 for a modified contract sum, including
<br />this Change Order, in the amount of $447,795.20. Upon a motion made by Ms. Roos, seconded
<br />by Mr. Inks and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. I — RUSHTON APARTMENTS RENOVATION —
<br />MASONRY REHABILTIATION — PROJECT NO. 112 -037A WWCDA TIF
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
<br />of Kemna Restoration & Construction, Inc., PO Box 1043, Indianapolis, Indiana 46206,
<br />indicating the contract amount be increased by $1,500.00 for a modified contract sum, including
<br />this Change Order, in the amount of $105,400.00. Upon a motion made by Ms. Roos, seconded
<br />by Mr. Inks and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 1— 12" AND 14"' FLOOR RENOVATIONS COUNTY -
<br />CITY BUILDING — PROJECT NO. 112 -063 COIT
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 1 on behalf
<br />of Ziolkowski Construction, Inc., 4050 Ralph Jones Drive, South Bend, Indiana 46628,
<br />indicating the contract amount be increased by $8,230.00 for a modified contract sum, including
<br />this Change Order, in the amount of $49,380.00. Ms. Greene noted the increase meets the
<br />statutory cap of 20 %; any additional work will need to be quoted out. Upon a motion made by
<br />Mr. Gilot, seconded by Mr. Neal and carried, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 4 FINAL AND PROJECT COMPLETION AFFIDAVIT
<br />— WESTERN AND WALNUT INTERSECTION IMPROVEMENTS -- PROJECT NO. 107 -074
<br />FHWA /LRSA
<br />Mr. Gilot advised that Mr. Toy Villa, Engineering, has submitted Change Order No. 4 (Final) on
<br />behalf of Rieth -Riley Construction Co., hie., PO Box 1775, South Bend, Indiana 46614,
<br />indicating the contract amount be increased by $72,304.00 for a modified contract sum,
<br />including this Change Order, of $1,705,599.11. Additionally submitted was the Project
<br />Completion Affidavit indicating this new final cost of $1,705,599.11. Upon a motion made by
<br />Ms. Roos, seconded by Mr. Neal and carried, Change Order No. 4 (Final) and the Project
<br />Completion Affidavit were approved. Mr. Villa noted that the City's portion is only 10% of the
<br />total and the State will cover the other 90 %.
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