12-13-12 Redevelopment Commission Minutes

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South Bend Redevelopment Commission Regular Meeting—December 13, 2012 6. NEW BUSINESS C. Airport Economic Development Area 3) continued... Upon a motion by motions by Mr. Varner, seconded by Mr. Downes, and unanimously carried, the Commission approved the proposal for professional services regarding the Renaissance District. 4) Proposal for replat of U.S. 31 Industrial Park, Lot 14. Mr. Schalliol explained Items 6.C. (4) and (5) together. Danch, Hamer & Associates has submitted proposals to provide replat services for Lot # 14 (Phase I) and for Lots 5 and 6 (Phase II) of the U.S. 31 Industrial Park. The Redevelopment Commission was the original developer of this industrial park and this action will help to correct an issue with ownership, maintenance and control of the park's two common area retention ponds. The proposal is to provide survey services to prepare a One Lot/One Outlot Minor Subdivision for Lot # 14 (Phase I) and a Two Lot/One Outlot Minor Subdivision for Lots 5 and 6 of the U.S. 31 Industrial Park(Phase II). The purpose of the Minor Subdivision is to split the retention basin portion of the lots off from the buildable portion of those lots. The proposed outlots that will contain the retention basin will be owned by the City of South Bend. City ordinances require the Minor Subdivision process for splitting the property as described above. Our cost estimate for the preparation of the Minor Subdivision for Lot #14, including all required paperwork, setting of property corners, attendance at required Plat Committee meetings and filing and recording fees is proposed at $2,850. Staff requests approval of the proposal. Mr. Davis asked about the costs of the long term upkeep of the retention basins. Mr. Schalliol responded that the city, not the Commission, has in its budget the ongoing costs of maintenance because they have been providing those all along. It was initially expected that the industrial park would initiate an owners association similar to the one at Blackthorn Corporate Park that would take over maintenance of the retention basin. That never happened. City policy now is to own the retention basins. The lots that include the basins are for sale; no one would buy the lots with the potential obligation of maintaining the basins. The maintenance costs for those basins is about $400 per year. What the Commission is being asked to approve today is a one-time fee for filing and transferring titles. Mr. Meteiver requested to add to the motion an authorization for Mr. Inks to sign the appropriate paperwork to move the process along. Upon a motion by Mr. Downes, seconded by Mr. Varner and unanimously carried, the Commission approved the proposal from Danch Harner& Associates for replat of U.S. 31 10