08102021 Board of Public Works Meeting

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REGULAR MEETING AUGUST 10, 2021 159 Refael C. Me'ia I Occupancy Approved 07/29/2021 Direct Line Communications Inc. I Occupancy Released 08/21/2021 Mr. Molnar made a motion that the bond's approval and/or release as outlined above be ratified. Mr. Gathers seconded the motion, which carried by roll call. RATIFY PREAPPROVED CLAIMS PAYMENTS Ms. Maradik stated the Board received notices of the following preapproved claim payments from the City's Department of Administration and Finance: Name Date Amount of Claim City of South Bend Claims GLBN-20076, GBLN- 07/27/2021 $666,254.32 20077 City of South Bend Claims GLBN-19972, GBLN- 07/27/2021 $333,565.42 20274 City of South Bend Claims GLBN-20181, GBLN- 07/27/2021 $1,815,508.75 20057 City of South Bend Claims GLBN-20563, GBLN- 08/03/2021 $1,562,370.05 20578 City of South Bend Claims GLBN-20618, GBLN- 08/05/2021 $1,008,885.39 20619 City of South Bend Claims GLBN-20591, GBLN- 08/05/2021 $496,405.63 20665 Each claim is fully supported by an invoice; the person receiving the goods or services has approved the claims; and the claims have been filed with the City Fiscal Officer and certified for accuracy. Therefore, upon a motion by Mr. Molnar, seconded by Mr. Gathers, and carried by roll call, the Board ratified the preapproved claims payments. PRIVILEGE OF THE FLOOR Board Clerk Anne Fuchs stated that INDOT has begun using DocuSign to allow for electronic signatures on future contracts and explained that the Board could designate one legally binding signatory for procedural ease. She asked the Board if they would be interested in designating the Board President to be sole signatory on behalf of the Board of Public Works for INDOT contracts. Mr. Gilot stated that this approach makes sense. The rest of the Board concurred and agreed to designate the Board President, currently Elizabeth Maradik, to be the sole signatory for the City of South Bend Board of Public Works for INDOT contracts moving forward. The Board Attorney, Clara McDaniels stated that in addition to this approval being stated on the record, she would prepare a resolution for the Board to pass at their next meeting designating the Board President to be the sole signatory for the Board of Public Works on INDOT contracts moving forward. Mr. Gilot clarified that the Board would continue to vote on INDOT agreements during the Board of Public Works meetings, but that only one Board member, the President, would sign. The Board concurred that this was correct. Mr. Johnnie Johnson, 1124 North Eddy Street, South Bend, IN addressed the Board regarding follow-up for his signage concerns raised at the last Board of Public Works meeting. He stated that the parking signage near his residence continues to attract bad actors, citing concerns with people stealing his flowers and other neighborhood issues. He stated that people from Brother's bar act inappropriately in the neighborhood at 3 and 4 a.m., and that they park in front of the No Parking sign all night. He stated that the police do not enforce this No Parking sign. He wants this sign removed, as well, because it is near a stop sign. He asked for follow-up on the request. Ms. Maradik responded that the request was sent to the Traffic Engineer for review and that we did not yet have an update on the matter, but that we expected to receive a timeframe soon, as well as a path forward. Mr. Johnson further inquired who could force the police to do their job of enforcing the signage.