Special Event - Trax Music Bash - May 14, 2022 Rescheduled

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• Inclement Weather Plan - This plan should include, but is not limited to: c Safety measures that will be taken in the event of a tornado warning, tornado watch, thunderstorm, and extreme temperatures. We will be monitoring the weather closing on the day of the event through radar and local meteorologist for any inclement weather. If there is any severe weather an announcement will be made with instruction where to seek shelter prior to the weather arriving giving everyone time to make it to the shelter. With an expected crowd of 4000 we will recommend seeking shelter at the closest public parking garages underground level and the basement of the public library located about 5 to 8 blocks from the event. In the event of extreme heat additional tents will be set up for shade as well as free water and a first aid stations. There will also be a notice the day before the event on all social media of possible extreme heat as well as announcements through out the day of the event on how to recognize heat exhaustion are where to go and what to do. Proposed Lost and Found Plan - This plan should include, but is not limited to: o A description of the use of signage, announcements on public address systems or pre -event handouts. Lost and Found will be located at one of the entrances with signage. Attendees will be provide a map with the purchase of the ticket prior to the event showing the location of lost and found, first aid, bathrooms and security. Also all attendees will be have access to a map on our website showing the location of lost and found, first aid, bathrooms and security. There will be also maps available the day of the event. Announcements will be made through out the day of where the lost and found is located as well as first aid and security. Section H - Site Plan / Route Mao For parades, races and other processional events: Are you selecting one of South Bend Police Department's (SBPD) pre -approved race routes? ❑ Yes ❑ No You must select from SBPD's pre -approved race routes (see links on application site) or provide sufficient evidence of event participation if the applicant is proposing a different route through South Bend. If your event will not be using a pre -approved race route, the proposed event map should include a route plan clearly identifying the timing and locations of proposed street closures, and the direction of parade movement. If your event will not be using a pre -approved race route, please explain: