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REGULAR MEETING MAY 11,2021 97
<br />APPROVAL OF REQUEST TO REJECT BIDS — 2021-2022 WATER TREATMENT
<br />CHEMICALS — (PR-00007921)
<br />In a memorandum to the Board, Ms. Nancy Clay, Wastewater Utilities, requested permission to
<br />reject Item numbers 5, 6, 11, 12, and 13 of the above referenced bid. She noted Item numbers 5,
<br />11 and 12 were rejected due to the absence of a Product Specification Data Sheet and Item
<br />number 6 due to the absence of a Product Sample deeming the bids non -responsive; Therefore,
<br />Item numbers 5, 6, 11 and 12 will also go to the open market. She also noted that no bids were
<br />received for Item number 13 and that will also go to the open market Therefore, upon a motion
<br />made by Mr. Molnar, seconded by Mr. Gilot and carried by roll call, the above request was
<br />approved.
<br />APPROVE CHANGE ORDER NOS. 2-5 — OLIVE STREET RECONSTRUCTION PHASE I —
<br />PROJECT NO. 114-064 (PO-0009065)
<br />Ms. Maradik advised that Ms. Leslie Biek, Engineering, has submitted Change Order Nos. 2-5
<br />on behalf of Indiana Department of Transportation, LaPorte District, and Milestone Contractors
<br />North, Inc., 24358 State Road 23, South Bend, IN 46614. Change Order No. 2 indicates the
<br />contract amount be increased by $4,146.41 for the city amount and $20,732.04 for the INDOT
<br />amount at a (20/80 Split). Change Order No. 3 indicates the contract amount be increased by
<br />$2,350 for the city amount and $11,750 for the INDOT amount at a (20/80 Split). Change Order
<br />No. 4 indicates the contract amount be increased by $3,034.20 for the city amount and $15,171
<br />for the INDOT amount at a (20/80 Split). Change Order No. 5 indicates the contract amount be
<br />increased by $4,146.41 for the city amount and $7,350 for the INDOT amount at a (20/80 Split)
<br />for a new contract sum, including these Change Orders, in the amount of $11,000.61 for the city
<br />amount and $55,003.64 for the INDOT amount at a (20/80 Split) with a new total for all change
<br />orders in the amount of $3,393,542.45. Upon a motion made by Mr. Molnar, seconded by Mr.
<br />Gathers and carried by roll call, the Change Orders was approved.
<br />APPROVE CHANGE ORDER NO. 1 (FINAL) AND PROJECT COMPLETION AFFIDAVIT
<br />— FORMER SALVATION ARMY BUILDING HVAC REPAIRS — PROJECT NO. 119-084C
<br />(PO-0007778)
<br />Ms. Maradik advised that Mr. Zach Hurst, Engineering, has submitted Change Order No. 1
<br />(Final) on behalf of Edward J. White, Inc., 1011 S. Michigan St., South Bend, IN 46601
<br />indicating the contract amount be decreased by $3,753.89 for a modified contract sum, including
<br />this Change Order, of $38,696.11. Additionally, submitted was the Project Completion Affidavit
<br />indicating this new final cost of $38,696.11. Upon a motion made by Mr. Molnar, seconded by
<br />Mr. Miller and carried by roll call, Change Order No. 1 (Final) and the Project Completion
<br />Affidavit were approved.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2021 CURB
<br />AND SIDEWALK BID —PROJECT NO. 121-001 (PR-00008879)
<br />In a memorandum to the Board, Mr. Finnan Cavanaugh, Engineering, requested permission to
<br />advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made
<br />by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — THREE (3)
<br />MORE OR LESS, 2021 OR NEWER, UTILITY CREW TRUCKS — SPEC C (PR-00009067;
<br />SUBJECT TO FUNDING FROM THE 2021 CAPITAL LEASE)
<br />In a memorandum to the Board, Mr. Jeff Hudak, Central Services, requested permission to
<br />advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made
<br />by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved,
<br />subject to funding from the 2021 Capital Lease.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS — 2021
<br />CONTRACTOR PAVING ROUND 2 — PROJECT NO. 121-031 (PR-00009186)
<br />In a memorandum to the Board, Mr. Scott Kreeger, Engineering, requested permission to
<br />advertise for the receipt of bids for the above referenced project. Therefore, upon a motion made
<br />by Mr. Molnar, seconded by Mr. Miller and carried by roll call, the above request was approved.
<br />APPROVAL OF REQUEST TO ADVERTISE FOR THE RECEIPT OF BIDS AND TITLE
<br />SHEET — ROADWAY RECONSTRUCTION — PROJECT NO. 121-008 (PR-00009131)
<br />In a memorandum to the Board, Ms. Leslie Biek, Engineering, requested permission to advertise
<br />for the receipt of bids for the above referenced project. Also presented at this time for approval
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