No. 3098 Approving and authorizing the execution of an amendment to the addendum to the Master Agency Agreement (Main-Lafayette Connector Design Project - Supplement #7) 2749-10, 2838-11, 2873-11, 2953-11, 2954-11, 3023-12, 3058-12, 3098-12

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L FAVAVA APPENDIX A SCOPE OF ADDITIONAL SERVICES South Main Street to Lafayette Connector Our Design Agreement was originally based upon our proposal dated August 9, 2010. with the Agreement executed on August 23, 2010. Since that time the Agreement has been supplemented on three times. It was modified two times to add (1) RIW acquisition services and (2) relocation agent services. The third supplemental increase (Submitted on October 12, 201 1) covered the change in design from the construction of the first project of 3-Phases into one project with revised alignments, and additional alignments and traffic signals replacing the initially planned roundabout. At the time of the third Supplemental, increased design fees were projected to carry the project through Construction Contract letting and begin construction. However additional design and coordination tasks have been requested that are beyond the vision available at that time. It is noteworthy to mention that the existing agreement in-place at the time of the first planned contract letting on May 29, 2012 would have substantially covered our increased design costs. However a prudent decision made at that time (to delay the contract letting and construction until 2013) by the City and its design team was instrumental in saving user costs and very likely construction change orders due to wintering the project. This additional time resulted in several additional survey, design and coordination tasks including plan revisions to facilitate and accommodate RIW acquisition changes, additional street lighting, and a separate demolition project. Collectively these actions will expedite and enable a smooth construction project. In September 2012 we prepared and submitted Construction Documents a second time, however funding changes delayed the project and a new Policy of Communication Outreach was launched by the City which affects the project delivery by adding a new step and bid item. We anticipate continued involvement with this initiative through the construction project to be accomplished in 2013. A significant amount of effort is being expended to develop Communication Outreach by making design changes that improve the public's appreciation and acceptance of the project by listening and reacting to individual property owners (both already acquired from and those yet to be acquired). Meeting with and satisfying the individual property owners most directly impacted by the project resulted in a higher satisfaction with the process, the project and the City overall. The following items are requested as effort not envisioned in our October 2011 Supplemental Request: Additional Survey Items • Additional field survey. o Field layout of the proposed design to facilitate plan interpretation. • Preparation of additional easements and parcel plat revisions. • Supplemental title information requests. December, 2012 Page 1 Project File No. 9022.14