11/20/12 Board of Public Works Minutes

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AGENDA REVIEW SESSION NOVEMBER 15, 2012 367 - Traffic Control Devices — African American Landmark Tour Signs Mr. Mike Mecham stated the City has been asked to install these tour signs by the Civil Rights Heritage Center, He noted each sign will be different and there will be no cost to the city. Mr. Mecham stated there were two (2) things we visited. First, a lot of these are residences or offices and we need to check with the owners on placement; and secondly, we agreed that we will install the signs, with them paying for the installation, so they are installed to City standards. Mr. Mecham stated he told the Civil Rights Heritage people that we would bring it to the Board now, because they need to get a purchase order by November. Ms. Greene stated that the Historical Preservation Society has requirements for a Certificate of Appropriateness before installation of historical information, and they always verify the information is accurate. She stated they have a whole process they go through before they declare something historically significant. Ms. Greene added the Board of Works is in control of the placement of signs in the right -of -way, but the Historical Preservation Society is in control of these types of informational requests, not the Board. She requested Mr. Mecham get their approval before installation, - Addition to the Agenda Mr. Mecham informed the Board members that he would like to bring an agenda item to the Board on Tuesday for a legal description for a redistricting map for the Common Council, per their request. - Agreement — Trustee of the Mishawaka/South Bend Trust Ms. Greene explained that this agreement is for the transfer of air strippers at Rum Village. She noted the Water Department installed them under order from IDEM, and the City has been holding them, but they don't have title; they are a trustee holding the equipment. She noted the wells are abandoned because there was no need for them at their current location, and now the City has to release them as holder of the equipment to transfer them to the City of Troy, Ohio who has asked to purchase them. - Addendum No. 7 to Professional Services Contract -- Troyer Group Mr. Patrick Henthorn stated this addendum is for the addition of pot holing for Lincolnway West and Diamond Avenue, and additional bidding services for the Troyer Group. He noted the original project was not split into three (3) phases that would have covered this work. Mr. Gilot asked what the cost of the pot holing is. Mr. Henthorn stated it is an additional $33,000.00. Mr. Mecham noted they are addressing additional concerns on closing such a busy street. - Professional Services Agreement — Christopher Burke Engineering Mr. Jitin Kain, Community and Economic Development, stated Christopher Burke previously submitted a claim for $68,000.00 for work already performed. He noted the $39.700.00 is a discount price given they already did some work. Ms. Greene requested Mr. Kain make a formal presentation on Tuesday as requested by Ms. Roos. PRIVILEGE OF THE FLOOR- - Mr. Murray Miller, Local Union No. 645, asked who is parking on the closed section of Twyckenham Drive during Notre Dame home games. Mr. Mecham stated the Police and security are using the street to park on during football games for Police working the games. He added they stated they've been doing it for a long time. Mr. Gilot stated if it's a continuing event, they need to get approval from the board for closing a street. Mr. Miller asked if St. Joseph School has done a petition for permission for putting cones up and blocking traffic during school pick- up and drop -off. Mr. Gilot stated that actually Uniform Traffic Control regulations state schools and traffic control should meet regularly with Police and address the school traffic issues and come up with a plan. He noted the City Engineer is responsible for addressing these issues. Mr. Jaynes Garner, Local Union No. 150, asked what the status is on the City's resolution on responsible and responsive bidding, and wages. Ms. Greene stated it should be ready for the next meeting in December. She noted she is working on the wording on the training, and once approved, it should go into effect in January. Mr. Gilot stated the City and the Unions are aligned, we just are trying to keep it from becoming a huge administrative burden. Mr. Garner thanked the City for addressing this union issue and listening to their concerns. The Clerk was instructed to post the agenda and notify the media and other persons who have requested notice of the meeting agenda. No other business came before the Board. The meeting adjourned at 12:12 p.m.