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AGENDA REVIEW SESSION NOVEMBER 15,2012 365
<br />The Agenda Review Session of the Board of Public Works was convened at 10:30 a.m. on
<br />Thursday, November 15, 2012, by Board President Gary A. Gilot, with Board Members Kathryn
<br />E. Roos, Michael C. Mecham and Mark W. Neal present. Board member Donald E. Inks was
<br />absent. Also present was Attorney Cheryl Greene. Board of Public Works Clerk, Linda M.
<br />Martin, presented the Board with a proposed agenda of items presented by the public and by City
<br />Staff.
<br />APPROVE INDUSTRIAL WASTEWATER DISCHARGE PERMIT — IMAGINEERING
<br />FINISHING TECHNOLOGIES
<br />In a Memorandum to the Board, Ms. Kim Thompson, Division of Environmental Services,
<br />submitted a request for the renewal of the Industrial Wastewater Discharge Significant Industrial
<br />User Permit No. 641 17 -88048 for Imagineering Finishing Technologies, 3722 Foundation Court,
<br />South Bend, Indiana. Ms. Thompson noted that their current permit expires on November 16,
<br />2012. There being no further discussion, upon a motion made by Mr. Gilot, seconded by Ms.
<br />Roos and carried, the renewal of the permit was approved.
<br />- Special Purchase — Supreme Specialty Vehicles
<br />Police Division Chief Gary Horvath stated the Police Department is requesting to purchase a
<br />used tactical and response vehicle at a substantial savings. He noted he has looked for one in the
<br />past through a grant through the Indiana Homeland and Security and has not been successful;
<br />Indiana does not fund them. He noted they are primarily used for tactical teams and bomb
<br />squads. He stated if the City has an incident locally that requires this type of vehicle, the closest
<br />available unit can't make it in less than three (3) hours. Chief Horvath stated Supreme Specialty
<br />Vehicles is a local company from Goshen that an opportunity came up with. He noted the Police
<br />Department bought two (2) vehicles from them before, and the Fire Department has also bought
<br />vehicles from them. Chief Horvath stated there are a couple of companies out there that make
<br />these vehicles, and this is a substantial savings over all of them. He explained the vehicle has
<br />only 813 miles on it and has never been shot at. The normal retail price for this vehicle is around
<br />$215,000.00 and Supreme Specialty Vehicles is offering it for $150,000.00, a savings of
<br />$65,000.00. He noted it is a savings of over $100,000.00 if purchased from Lenco. Chief
<br />Horvath added the only difference from what he submitted for the agenda is they are looking at
<br />purchasing a CBRNE Radiation and Explosive Gas Detection System at $12,706.00, bringing the
<br />total up to $165,556.00. Ms. Roos stated just to clarify; the price is $165,000.00 with the option.
<br />Chief Horvath stated it is $165,556.00 with the option and freight. Ms. Greene stated she talked
<br />to Sergeant Chris Voros and the purchase does meet the Indiana Code criteria for substantial
<br />savings. The statute allows the City to purchase without going through the bidding process. Mr.
<br />Neal asked if there is a percentage of savings requirement that must be met. Ms. Greene stated
<br />no, it just needs to show it qualifies as a substantial saving to the City. Mr. Gilot questioned how
<br />many people the vehicle will carry. Chief Horvath stated it will carry about ten (10) people.
<br />- Professional Services Agreement — MPA Architects
<br />Fire Chief Steve Cox stated the design for Fire Station No. 5 was halted last year to revisit. Mr.
<br />John Engstrom, Engineering, stated they have now come up with a responsible project in the area
<br />of $800,000.00 to $900,000.00. The proposal is to get a professional services contract with MPA
<br />Architects. He noted the survey, demolition, and soil investigation are separate. Chief Cox stated
<br />they are working with Jonathon Geels, Energy Department, on the landscaping, hoping to save
<br />on the cost, and looking at a variable refrigerant flow system to incorporate into the project to
<br />save energy. Chief Cox noted this is an alternative energy option they are looking at as well as a
<br />radiant heat floor for the apparatus bay. He stated they looked at an alternative furnace system
<br />internally with Jon Burke. Mr. Neal questioned if the current cost includes an energy efficient
<br />heating system. Chief Cox stated they are looking at what point do they receive payback on an
<br />energy efficient system, and if it is soon enough to make it worth putting in the specifications.
<br />Mr. Engstrom stated this project has been substantially decreased since last year. There are fewer
<br />beds; less square footage; and they rearranged the floor plan. Ms. Greene stated this will prevent
<br />the City from having to go through property acquisition from what she understands. Chief Cox
<br />stated yes, they will be using existing property and building vertically. He noted they have had
<br />meetings with the Rum Village neighborhood association. He added that during construction, the
<br />Fire crew will be moved to Central Fire Station and still able to make their fire response time
<br />requirements. Mr. Neal asked what the time estimate is on the project. Mr. Engstrom stated
<br />approximately six (6) months. Ms. Greene asked if they are separating the project; who is going
<br />to be the project manager. Mr. Mecham stated Mr. Engstrom will be. Ms. Greene stated land
<br />acquisition was the cost that stalled out this project last year, is there any land acquisition that
<br />will be needed in addition. Chief Cox said no, we're using existing land and going vertical,
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