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REGULAR MEETING
<br />JANUARY 12, 2021
<br />REGULAR MEETING JANUARY 12, 2021
<br />The Regular Meeting of the Board of Public Works was convened at 9:30 a.m. on Tuesday,
<br />January 12, 2021, by Board President Elizabeth A. Maradik. The meeting was streamed live to
<br />the public with Board President Elizabeth A. Maradik and Board Members Gary Gilot, Joseph
<br />Molnar, and Jordan Gathers present. Mr. Gathers confirmed the presence of the members with a
<br />roll call. Also present was Board Attorney Clara McDaniels and Clerk of the Board Anne Fuchs.
<br />Ms. Maradik reminded virtual attendees to use the Teams Live Q&A feature and to please
<br />include their name for the record.
<br />APPROVE MINUTES OF PREVIOUS MEETING
<br />Upon a motion made by Mr. Molnar, seconded by Mr. Gathers and carried by roll call, the
<br />minutes of the Regular Meeting of the Board held on December 17, 2020, were approved.
<br />OPENING OF PROPOSALS AND TITLE SHEET — COAL LINE TRAIL PHASE I —
<br />PROJECT NO. 115-063
<br />Ms. Maradik advised that this was the date set for the receiving and opening of sealed proposals
<br />for inspection services for the above referenced project and title sheets to be approved. Ms.
<br />Maradik clarified that these proposals will be reviewed by a team made up of City
<br />representatives and scored using the criteria provided in the Request for Proposals. Attorney
<br />McDaniels read the names of the following companies submitting proposals into the record:
<br />CHRISTOPHER B. BURKE ENGINEERING, LLC
<br />220 W. Colfax Ave., Suite 700
<br />South Bend, IN 46601
<br />Proposal was submitted by Mr. Jon D. Stolz, PE
<br />LAWSON-FISHER ASSOCIATES P.C.
<br />525 W. Washington Ave.
<br />South Bend, IN 46601
<br />Proposal was submitted by Mr. Paul A. Hummel, PE
<br />DLZ INDIANA, LLC
<br />2211 E. Jefferson Blvd.
<br />South Bend, IN 46615
<br />Proposal was submitted by Mr. Andrew C. Lemberis, PE
<br />VS ENGINEERING SOLUTIONS — Letter of Interest
<br />10305-A Dawson's Creek Blvd.
<br />Fort Wayne, IN 46825
<br />Attorney McDaniels noted this Letter of Interest was submitted by Mr. Sanjay Patel, PE
<br />Mr. Gilot made a motion to accept the proposals and Title Sheet and to refer to Engineering for
<br />review and recommendation. Mr. Molnar seconded and the motion was carried by roll call.
<br />AWARD BID — TWO (2) MORE OR LESS, 2020 OR NEWER, MID -SIZE FOUR DOOR
<br />HYBRID SEDAN AUTOMOBILES — SPEC F (PR-00004847)
<br />Mr. Jeff Hudak, Central Services, advised the Board that on November 24, 2020, bids were
<br />received and opened for the above referenced contract. After reviewing those bids, Mr. Hudak
<br />recommended that the Board award the contract to the lowest responsive and responsible bidder
<br />Jordan Automotive Group, 609 E. Jefferson Blvd., Mishawaka, IN, 46545, in the amount of
<br />$23,705 for one (1) base bid for the Waterworks Department and one (1) base bid plus red
<br />metallic paint in the amount of $24,070 for the Fire Department for a total amount of $47,775.
<br />Therefore, Mr. Molnar made a motion that the recommendation be accepted, and the bid be
<br />awarded as outlined above. Mr. Gilot seconded the motion, which carried by roll call.
<br />AWARD BID AND APPROVE CONTRACT — DUCTILE IRON PIPES, VALVES AND
<br />HYDRANT — PROJECT NO. 120-054 (PR-00004693)
<br />Ms. Leslie Biek, Engineering, advised the Board that on November 24, 2020, bids were received
<br />and opened for the above referenced project. After reviewing those bids, Ms. Biek recommended
<br />that the Board award the contract to the lowest responsive and responsible bidder, Utility Supply
<br />Group, 6310 S. Harding St., Indianapolis, IN 46217, in an amount not to exceed $297,676.92.
<br />Therefore, Mr. Molnar made a motion that the recommendation be accepted, and the bid be
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