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Quality Control is always a vital key in any project. To ensure that the City’s <br />quality standards are met, VS follows strict guidelines and reporting to <br />ensure that everything is tracked, checked, and documented. Quantities <br />are tracked, and verified with contractor throughout the project <br />progress. Daily communication resolves any issues that may occur, <br />and quantities are reviewed at the scheduled progress meetings. <br />A critical deliverable on this project is the final construction <br />record. Quantities are tracked through the duration of the project <br />to ensure on-time delivery of the final report. VS is committed <br />to submitting the final construction record within 30 days of the <br />last day of work. Through our QA/QC measures, we can assure <br />this project will be handled with the level of customer service you <br />expect from VS, resulting in minimal impacts to your staff. <br />QA/QC <br />As with any construction project, it is critical to be aware of the existing <br />utility locations and to make certain that ground markings are maintained <br />throughout the project, ensuring that any utilities within the construction <br />limits that aren’t being relocated are protected during construction. There <br />are overhead and underground facilities within the project. Given the nature <br />of this project, it is likely relocation of some utilities will be required in order <br />to allow for successful construction. <br /> <br />VS has multiple staff members that are certified utility coordinators selected <br />for this project. In addition, Mark will be supported by Joe Dluzak, who has <br />over 35 years of utility coordination experience and has coordinated with <br />utilities throughout the State. Their knowledge, experience, and contacts <br />will help ensure that the utility relocations are completed on time so that <br />construction of this project is not delayed due to lack of coordination. <br />UTILITY COORDINATION <br />Communication between Mark, Bill, the contractor, and the public will be key. Constant communication between Bill and City staff will <br />serve to improve the public’s knowledge of construction activity. The primary method of communicating the construction activities will <br />be through a weekly or bi-weekly progress meeting with the entire project team. These progress meetings will allow the contractor to <br />state his construction schedule, address any concerns, and give any updates that are necessary. Progress meetings also allow City <br />officials to give their input based on their intimate knowledge of the community. <br />Bill will oversee all on-site activities and will be the City’s eyes and ears to keep this project on time and on budget. Bill will work <br />with Mark, as well as City staff, and the Site Superintendent to determine that level of effort and construction oversight based on the <br />contractor’s schedule. <br />Given the nature and location of the work activities, there may be occasions where multiple inspectors are needed to oversee <br />all construction activities. It is anticipated that this project will require one full-time Project Supervisor and an additional Project <br />Inspector (during multiple construction activities) to maintain communication and coordination between the City, the contractor, and <br />the public. <br />COMMUNICATION <br />VS ENGINEERING, INC. | LETTER OF INTEREST • 10   <br />PROJE CT APPROACH <br />SOUTH BEND • COAL LINE TRAIL (PHASE I)