Letter of Interest - Coal Line Trail Phase I Proj No. 115-063 - VS Engineering Solutions

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Making the most of your money isn’t just for the frugal grocery getter. The ability to get more for your money means that more projects get funded, more roads and bridges get built and maintained, and the more you can provide to the community. We recognize this at VS and we are committed to monitoring our inspection budgets in the same manner you monitor your budgets. Our fees are based on conversations with City staff, and review of the plans, and include only the hours that are necessary to provide you with the high-quality support you expect that will, in turn, provide a high-quality project. PROTECTING BUDGETS Our project staff understands that we are being trusted to act on your behalf, and spend your money efficiently as possible. It is our promise to monitor contract quantities, manage and negotiate all change orders fairly, and also maximize the work that is completed for each dollar you spend. No one wants to spend unnecessarily, and this VS team will ensure that you don’t. CHANGE ORDER CONTROL VS understands that unforeseen complications can occur during construction. Even the best set of plans can’t predict a completely unknown condition that ends up costing you time or money. Our team uses their vast experience to quickly trouble shoot conflicts with as little impact to the budget and schedule as possible. Early identification and communication provide for more time to develop the most efficient solution and implement it. Whatever the challenge, VS is ready to give you a proper, lasting solution. We accept all responsibility for completing your project on-time and in-budget. BUDGET & CHANGE ORDER MANAGEMENT The City of South Bend, as well as the other communities within St. Joseph County, take on many construction projects each year. At times, these projects overlap, have street closures that aren’t communicated to the public in advance, create unexpected inconveniences for delivery drivers, etc., causing residents and business owners to become rather unhappy about their daily commutes through the area. Because of these numerous perceived inconveniences, local residents may be quick to judge the City and the contractor and quick to anger with even more infrastructure improvement projects that could impact their daily travel. Bill will be the first line of defense to ensure businesses and residents are well informed throughout the project. The construction phasing allows for the entire project to be constructed under operating vehicle traffic at the intersecting streets, without a posted detour route. This will likely result in a significant amount of daily traffic along the corridor under construction. Major traffic generators east of the project, such as the University of Notre Dame and downtown South Bend to the southeast will add to the traffic volume during rush hour times. An important key to an effective maintenance of traffic plan is to have a strong, experienced Project Supervisor who can assure the traffic is being maintained in the most efficient way to benefit the contractor, City, business owners, and pedestrians. Mark and Bill will review the MOT Plan with the City and contractor to coordinate construction with other active infrastructure projects that may impact traffic flow. Bill will also discuss construction phasing, special events within the area, potential expediting of construction activities, and MOT communication protocol. Bill will constantly monitor how effective the maintenance of traffic is working, will complete daily checks of construction signs, and proactively communicate to City officials any changes. MAINTENANCE OF TRAFFIC (MOT) VS ENGINEERING, INC. | LETTER OF INTEREST • 9 PROJE CT APPROACH SOUTH BEND • COAL LINE TRAIL (PHASE I)