11/06/12 Board of Public Works Minutes

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AGENDA REVIEW SESSION NOVEMBER 1 2012 354 Contractor's Non - Collusion Affidavit, Investment with Iran, Non - Debarment Affidavit, Employment Eligibility Verification, Non - Discrimination Commitment for Contractors and Certification of Use of United States Steel Products or Foundry Products was Submitted Total Quote: $48,231.00 Quote: 11TEM NO. DESCRIPTION QUANTITY UNIT TOTAL AMOUNT 1. Base Bid: Interior Renovations 1 LSUM $36,500.00 2. Alternate 1 $4,650.00 3• Alternate 2 $7,081.00 Total $48,231.00 Ms. Greene stated that it appears there is a mathematical error on the quote received from J.J. White that will need to be looked at. Upon a motion made by Mr. Mecham, seconded by Ms. Roos and carried, the above Quotations were referred to Engineering and Administration and Finance for review and recommendation. After reviewing those quotations, Mr. Toy Villa, Engineering, stated he is going to wait on the award until Tuesday's meeting to review the alternates. Board members discussed the following item(s) from the agenda. Change Order — Organic Resources Site Improvements Mr. Jacob Klosinski, Environmental Services, stated this project is for installation of a lift station for overflow from a pond at their facility. He noted the existing structure was falling apart, and they are adding a structure to match with the existing facilities. Professional Services Agreement — Greeley and Hansen, LLC Mr. Jacob Klosinski, Environmental Services, stated this agreement will complete the upgrade design for the anaerobic facility. Mr. Inks asked if this is a new contract. Mr. Klosinski stated it is a new contract; the previous contract was almost $600,000.00 for engineering, and it has been downgraded to $400,000.00 for the remaining engineering work, and $200,000.00 for construction management. He noted they were able to negotiate the price down almost $200,000.00. Ms. Greene questioned if the City is looking at local contractors. Mr. Klosinski stated they have DLZ and CMIT, both local and minority contractors, doing some of the design and electric work. Mr. Gilot stated he had one more option for them to look at. He questioned if for the amount of money to clean the gas, could we instead use the gas for energy somewhere else in the plant. He noted the boiler doesn't really need cleaning, could it be used in the boiler without cleaning. Mr. Gilot stated he just would like them to compare the costs and advantages: should we clean the gas, or skip the cleaning and turn it to steam to use for electricity in the plant to produce heat. Professional Services Agreement — Greeley and Hansen, LLC Mr. Jacob Klosinski, Environmental Services, stated this agreement is for shop drawing administration and change order processing on a $5,000,000.00 project. Mr. Neal noted the project won't start until next year; this is preliminary work with Mr. Klosinski assisting the engineering firm. Mr. Gilot confirmed that is the case, noting that by Mr. Klosinski working with the contractor, he was able to save about $400,000.00 on the project over the next two (2) years. - Release of One -Foot Non - Access Easement Mr. Larry Meteiver, Legal, stated in the process of acquiring property for construction along the Main - Lafayette Corridor, it was found that the previously developed parcel had in place non- access easements to prevent home - owners from placing driveways across the property. The City is now processing the release of those non - access easements. Mr. Gilot questioned whether the City included restrictions on residents placing driveways in the easement. Mr. Villa said the City has standards that regulate the placement and dimensions of driveways that would still need to be followed. - Award Bid — Self Contained Breathing Apparatus and Related Equipment Ms. Greene stated she met with the Fire Department Chiefs on Monday and walked through all the bids and options comprehensively. She stated she is comfortable with their findings. Chief Steve Cox stated Hoosier Fire Equipment was the lowest responsible bidder due to their