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REGULAR MEETING NOVEMBER 10, 2020 202
<br />APPROVAL OF REQUEST TO RATIFY AWARD OF PROPOSAL — PINHOOK WATER
<br />TREATMENT PLANT GUARANTEED ENERGY SAVINGS CONTRACT — PROJECT NO
<br />119-003
<br />In a memorandum to the Board, Ms. Alicia Czarnecki, Engineering, requested the Board of
<br />Works ratify the award recommendation of the selection review committee to the highest scoring
<br />vendor, Bowen Engineering Corporation, for the above referenced project. Therefore, upon a
<br />motion made by Ms. Maradik, seconded by Mr. Molnar and carried by roll call, the above
<br />request was approved.
<br />APPROVAL OF REQUEST TO REJECT QUOTATIONS — FORMER SALVATION ARMY
<br />BUILDING ROOF REPAIRS— PROJECT NO. 119-084B
<br />In a memorandum to the Board, Mr. Zach Hurst, Engineering, requested permission to reject all
<br />quotations for the above referenced project due to the quotes exceeding Indiana Statute's legal
<br />quote threshold of $150,000. Therefore, upon a motion made by Ms. Maradik, seconded by Mr.
<br />Molnar and carried by roll call, the above request to reject quotations was approved.
<br />APPROVE CHANGE ORDER NO. 1 — MAIN & COLFAX PARKING STRUCTURE
<br />REPAIRS —PROJECT NO. 115-143BR (PO-0002743)
<br />Mr. Gilot advised that Ms. Rebecca Plantz, Engineering, has submitted Change Order No. 1 on
<br />behalf of D.C. Byers Co./Detroit Inc., 16429 Upton Rd., Suite #3, East Lansing, MI 48823,
<br />indicating the contract amount be increased by $16,570 and an additional forty-five (45) days
<br />for a new contract sum, including this Change Order, in the amount of $284,950 and a new
<br />completion date of September 23, 2020. Upon a motion made by Ms. Maradik, seconded by
<br />Mr. Molnar and carried by roll call, the Change Order was approved.
<br />APPROVE CHANGE ORDER NOS. 4 AND 5 — CORBY, IRONWOOD ROCKNE
<br />INTERSECTION IMPROVEMENTS —PROJECT NO. 116-034 (PR-00004428)
<br />Mr. Gilot advised that Ms. Leslie Biek, Engineering, has submitted Change Order Nos. 4 and 5
<br />on behalf of INDOT for Contractor Rieth-Riley Construction Co., Inc., 25200 State Road 23,
<br />South Bend, IN 46614. Change Order No. 4 indicates the contract amount be increased by
<br />$1,592.85 for a new contract sum, including this Change Order, in the amount of $3,137,321.85.
<br />Change Order No. 5 indicates the contract amount be increased by $12,327.92 for a new contract
<br />sum, including this Change Order, in the amount of $3,148,056.92. Upon a motion made by Ms.
<br />Maradik, seconded by Mr. Molnar and carried by roll call, Change Order Nos. 4 and 5 were
<br />approved as outlined above.
<br />APPROVE CHANGE ORDER NO. 1 — GEMINI AT COLFAX EXTERIOR RENOVATIONS
<br />DIVISION D —PROJECT NO. 119-103 (PO-0000713)
<br />Mr. Gilot advised that Mr. Zach Hurst, Engineering, has submitted Change Order No. 1 on
<br />behalf of Ritschard Brothers, Inc., 1204 W. Sample St., South Bend, IN 46619, indicating the
<br />contract amount be decreased by $2,000 for a new contract sum, including this Change Order, in
<br />the amount of $65,457. Upon a motion made by Ms. Maradik, seconded by Mr. Molnar and
<br />carried by roll call, the Change Order was approved.
<br />APPROVE CHANGE ORDER NO. 1 — GEMINI AT COLFAX EXTERIOR RENOVATIONS,
<br />DIVISION E — WINDOW REPLACEMENT — PROJECT NO. 119-103 (PO-00002678)
<br />Mr. Gilot advised that Mr. Zach Hurst, Engineering, has submitted Change Order No. 1 on
<br />behalf of Vic Butcher Construction, 23934 Edison Rd., South Bend, IN 46628, indicating the
<br />contract amount be increased by $38,888.28 and an additional two hundred, forty-two (242) days
<br />for a new contract sum, including this Change Order, in the amount of $246,739.28 and a new
<br />completion date of April 30, 2021. Upon a motion made by Ms. Maradik, seconded by Mr.
<br />Molnar and carried by roll call, the Change Order was approved.
<br />APPROVE CHANGE ORDER NOS. 3 AND 4 — BENDIX DR., LATHROP TO INDIANA
<br />TOLL ROAD — PROJECT NO. 114-065 (PO-00004854)
<br />Mr. Gilot advised that Mr. Scott Kreeger, Engineering, has submitted Change Order No. 3 on
<br />behalf of INDOT for Contractor Rieth-Riley Construction Co., Inc., 25200 State Road 23, South
<br />Bend, IN 46614, indicating the contract amount be increased by $4,166.80 and an additional five
<br />(5) days for a new contract sum, including this Change Order, in the amount of $4,096,097.03
<br />and a new completion date of September 23, 2020. Change Order No. 4 indicates an additional
<br />four (4) days for a new completion date of September 27, 2020. Mr. Kreeger noted the city is
<br />responsible for 20% of the cost of the project, amounting to $833.36 for Change Order No. 3.
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