Amending Chapter 2 Article 7 Budgetary Procedures

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. 1 ``.--,—\\% . $% /\' �/, Illl �i, _r ,,,a ; City of South Bend 1,11.1.4<_..:;._-• ,v:•a} Joseph E. Kernan, Mayor s\\\ \865_? Department of Administration and Finance Katherine Humphreys, Director August 21, 1991 Don Niezgodski President Common Council 400 County-City Bldg. South Bend, Indiana 46601 Dear Don: Attached please find an Ordinance amending sections of Chapter 2, Article 7 of the Municipal Code dealing with the budget. We are proposing several changes in the budget reporting as a result of streamlined procedures that we have found through the new computer system. Our goal in revising this Ordinance is to improve the budget information that is reviewed and approved by the Council. In addition to the basic organization of information, we are also proposing that we provide actual expenditure information for the prior two years. As you know, the previous budget program only reported prior budget information and not actual expenditures. We feel this information will be much more useful for the Council in their deliberations. And finally, we are proposing that the City Administration, specifically the City Controller, provide quarterly reports to the Mayor and the Council on the City finances. This report will give you information on both the revenue and expenditures received compared to budget and will provide a more timely information exchange with the Council. The proposed format of the quarterly financial report would include a narrative portion, describing trends, and explaining any unexpected variances in either revenue or expenses. We would also propose providing graphs and charts as a way of further illustrating important aspects of the City's finances. County-City Building • South Bend, Indiana 46601 • 219/284-9742 Fax 219/284-9892 Catherine A. Hubbard John D. Leisenring C. J. Cartwright Personnel Director Chief Deputy Controller Safety & Risk Manager 284-9124 284-9483 284-9482