PSA - 2021-2025 Water Capital Improvement Plan Updates – Arcadis U.S., Inc.

Home Browse Search

Exhibit A, Scope of Basic Engineering Services EJCDC E-520 Short Form of Agreement Between Owner and Engineer for Professional Services. Copyright ©2009 National Society of Professional Engineers for EJCDC. All rights reserved. Page 1 This is Exhibit A, Scope of Basic Engineering Services, referred to in and part of the Short Form of Agreement between Owner and Engineer for Professional Services dated _______, _____. Scope of Basic Engineering Services For the City of South Bend (City), changes in the economy have led to a downturn in both demands and revenue over recent years, which has limited the City’s ability to implement a number of needed upgrades and improvements to the treatment facilities and distribution system, resulting in increased operational and reliability challenges. As a result, the City is preparing to submit a request to the Indiana Utility Regulatory Commission (IURC) to again increase its water rates, as planned following the 2017 rate increase. We understand that the City is working with Baker Tilly for financial assistance, and the City desires to work with Arcadis to provide assistance associated with confirming and updating the Capital Improvement Plan (CIP), which is the focus of this project. Arcadis will provide the following scope of services. Task 1 – Capital Improvement Plan Participate in a kick-off meeting (via Teams) with the City to review project goals and objectives, confirm our approach and format to be provided for the CIP list and ensure it matches that required for Baker Tilly, review information obtained and additional information needs, schedule the City staff interviews, and to review the overall project schedule. At the City’s discretion, Baker Tilly will also attend the meeting. Review the previous CIP and rate case documentation to identify completed or ongoing projects, and projects not yet complete. Work with the City to confirm scope of completed or ongoing projects along with actual versus projected spend. Completed projects with their confirmed scope and spend will be removed from the CIP and summarized separately. Ongoing projects (scheduled to go into 2021 or beyond) and their projected spend will remain in the 2021-2025 CIP as scheduled. Summarize the completed CIP projects in a table by facility for further review. Conduct interviews with key City staff to review list of remaining projects and identify additional needs to ensure all major capital needs for the next 5 years are included. Assumes up to five two-hour calls to discuss additional needs associated with the three filtration plants and associated well fields, remaining plants and well fields, tank and booster stations, distribution (e.g., main replacement), and other needs (e.g., administrative, planning, etc.) Obtain feedback from City staff on projects that are critical within the 5- year period. Consider results of recent Risk & Resiliency Assessment and forthcoming Lead and Copper Rule revisions. Determine historical costs available to support costs for identified project needs. Prepare an updated 5-year CIP for all identified needs summarized in a table that will include the project, location, description, duration, and cost estimate. Develop and/or update AACE Class 5 opinions of probable construction cost for all identified capital projects. Prepare a second 5-year CIP for prioritized needs based on anticipated funding, to be provide by the City. Projects will be prioritized based on information available and the City’s input. If desired, a more detailed, quantitative prioritization approach (e.g., selection 11/24/2020